Office Coordinator

Job Description

Office Coordinator
Ministry: Administration
Primary Office: Arlington - 200 North Glebe Road
Hours per Week: 25-30 hours
Staff Supervisor: VP, Administration
Telework Available: _X___ No ____Hybrid
Starting Hourly Rate: $21.91

Position Description:
The Office Coordinator for the central office of Catholic Charities of the Diocese of Arlington will provide a wide variety of administrative tasks to support several departments that make up the Central Office including: Quality Assurance, Facilities, Finance and the Office of the CEO. The Office Coordinator will be responsible for ordering and organizing of office supplies, filing, creating invoice vouchers and general office support.

Primary Responsibilities:
• Oversee mail and package distribution
• Order office and kitchen supplies and keep office supply and kitchen areas tidy
• Prepare invoice vouchers for Central Office Departments
• Assist Quality Assurance Director with reporting needs
• Maintain quality assurance and other department files including active and inactive files in an organized and efficient manner
• Order staff business cards and nameplates
• Organize internal monthly gatherings, lunches & meetings
• Liaise with vendors and property management
• Welcome agency and outside visitors to Central Office

Other Duties:
• Schedule appointments and meetings for Central Office Executives as needed
• Collate materials for meetings, trainings and special projects as needed
• Communicate via email to internal and external agency contacts
• Provide support to the President and CEO when needed including acting as back up to the Sr. Executive Assistant
• Assist with Special Projects including an annual gathering for all agency staff

Qualifications & Skills:
• Ability to meet multiple deadlines, be well organized and flexible
• Strong interpersonal skills and ability to communicate with all levels internally and externally
• Ability to maintain confidentiality
• Have a high degree of integrity, reliability, initiative, and adaptability and act in a calm and professional manner
• Strong knowledge and experience with Microsoft 365 including Outlook, Word, Excel PowerPoint and MS Teams
• Excellent verbal, written and listening skills
• Willingness to uphold Catholic Moral & Social Teaching in the workplace

Education and Experience:
• Associate degree or equivalent experience
• Minimum of 1-2 years' experience as an office coordinator, preferably in a non-profit setting

Physical Demands:
While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. Specific vision requirements due to computer work. Light to moderate lifting up to 25 lbs. may be required.
BENEFITS: Vacation, Sick, Paid FML, Compassionate LEAVE 16 paid holidays in 2025, Employee Assistance Program, 403B. After 1 year: Pension. Closed between Christmas and New Years. Concierge building, free parking and free shuttle to Ballston metro. For 30 hours/week additional benefits include: Medical, Dental and Vision, STD, LTD.

Qualifications & Skills:
• Ability to meet multiple deadlines, be well organized and flexible
• Strong interpersonal skills and ability to communicate with all levels internally and externally
• Ability to maintain confidentiality
• Have a high degree of integrity, reliability, initiative, and adaptability and act in a calm and professional manner
• Strong knowledge and experience with Microsoft 365 including Outlook, Word, Excel PowerPoint and MS Teams
• Excellent verbal, written and listening skills
• Willingness to uphold Catholic Moral & Social Teaching in the workplace

Apply Here: https://www.click2apply.net/1OZVpBhAYWoLofOdGIMK8j

PI267516852

About the Employer

Be part of a noble mission that makes a difference by helping to transform the lives of those in need. We need people passionate about their faith, who recognize the dignity of those we serve, and want to bring hope. Come talk to us about being part of a team of 190-faith filled creative professionals including attorneys, community engagement specialists, educators, clinicians, program directors, case managers, financial specialists, and more.