Administrative Assistant

Job Description

Job Title: Administrative Assistant for the North American Territorial Secretary and Safe Environment Office

Location: Remote work with at least one in-office day per week in either our Legion of Christ Roswell offices or the Legionary Territorial Directorate in Cumming (some light travel required).

Position Type: Part-time
Hours: 20 hours per week, split between both offices

Compensation: Based on education and experience

The Legionaries of Christ North American Territory warmly invites you to consider joining our team as the territorial secretary and safe environment office administrative assistant.

The administrative assistant will assist with the filing and data needs for both offices, drawing on your education and experience to provide organized and effective support for the proper handling of important documentation, establish and manage an organized data system to inform best practices, and help the organization maintain positive ecclesial relations.

Key Responsibilities:
File Organization:
• Oversee the systematic organization of case files into virtual folders to ensure they are intuitive and easily navigable for both teams.
• Create and maintain a meticulous filing system that supports seamless retrieval of documents and enhances overall office efficiency.
• Provide administrative support by managing current requests related to permissions and faculties, especially for cases temporarily on hold.
Archival of Historical and Future Case Documents:
• Ensure the accurate and timely backing up, filing, and archiving of both historical and incoming case documents, as well as the physical files and historical files in the Territorial Archive.
• Develop and maintain clear protocols for documenting and updating case files, ensuring compliance with organizational and legal standards.
• Collaborate with team members to address and resolve any issues related to case documentation and archival processes.
Data System Creation and Ongoing Management:
• Assist in the creation and implementation of a comprehensive tracking system for new cases, including the development of protocols for case management.
• Support the establishment and management of a data system to gather and analyze both qualitative and quantitative data on safe environment cases.
• Monitor and evaluate data trends to provide insights that aid in decision-making and improve case handling processes.

Other duties as assigned related to assisting the secretarial and safe environment offices.

Qualifications:
• A Catholic in good standing, deeply committed to the mission of the Catholic Church.
• Education and at least 3 years of experience related to position.
• Proven success and expertise in administrative assistance.
• Excellent written and verbal communication skills.
• Creative mind with an ability to suggest improvements.
• Ability to use independent judgement to plan, prioritize and organize diversified workload.
• Knack for attention to detail.
• Exemplary track record of completing projects on time in an orderly manner.
• Exceptional communication skills, with the ability to handle sensitive matters with confidentiality and respect.
• Ability to work independently and as part of a collaborative team.
• Strong background and proven performance in implementing successful data systems.
• Capability to anticipate needs, establish priorities, and project a positive attitude.
• Ability to maintain objectivity and professionalism.
• Working knowledge of Microsoft Office.
• Proficiency in Spanish is a plus.

Work Environment:
• The Legionaries of Christ North American Territory is headquartered in Atlanta, GA (may work remotely but at least one day a week is required for in-office tasks in either Roswell, GA or Cumming, GA).
• Some light travel may be required for related training and meetings.
• You will be directly supervised and supported by both the Territorial Secretary and Director of Safe Environment.
• You will collaborate closely with the Territorial Secretary and Safe Environment teams.
• The role offers flexibility for remote work, with some travel required for necessary in-person filing needs.

Application: If you are inspired by our mission and feel called to support our Secretarial and Safe Environment Offices with your insight and expertise, we invite you to apply. Please submit your resume and cover letter online through Paylocity. at: https://recruiting.paylocity.com/recruiting/jobs/All/5ceaf5bb-4776-4229-b6be-5b9faa4f9862/LC-TERRITORIAL-CENTER-INC

About the Employer

The mission of the Legionaries of Christ is to form apostles, Christian leaders at the service of the Church. Driven by the desire of Jesus' heart to set the world ablaze, the religious priests of the Legionaries of Christ support each other and work in communion with other Regnum Christi members in their mission to form apostles, people who let the love of Christ the King transform their hearts, their families and their world. We are a dedicated and passionate community, and we seek a compassionate individual to work closely with our offices.