Administrative Assistant

Job Description

Our Administrative Assistant will handle a wide range of administrative and executive support related tasks and work independently with little or no supervision. You must have acute attention to detail, the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, while remaining flexible and efficient, with a high level of professionalism and confidentiality. This is an in-office position located in the Catholic Center Downtown. Final candidates must be Catholic.

Essential Functions

Responding to internal and external phone calls, inquiries, and visitors.
Event planning, including registration, client relations, fluency with online platforms.
Initiating or responding to correspondence and memoranda.
May serve as administrative liaison internally and outside the organization regarding issues affecting departmental activities.
Processing paperwork for financial transactions and related budgetary matters.
Calendaring, coordinating, scheduling, and setting up for meetings, webinars, presentations, etc.
Creating/adding/editing/posting content on website and social media utilizing design software such as Canva, InDesign, or Fatpaint.

Position Qualifications

Be a high school graduate at a minimum, with some college preferred.
Have at least 3-5 years of previous administrative experience.
Proven expertise with Microsoft Office and graphic design tools (candidates will be tested).
Have a knowledge and familiarity with the mission of the Catholic Church and its structure.
Excellent oral and written communication skills.
High proficiency with digital media use such as websites, social media, mobile apps.
Ability to multitask and meet deadlines.
Strong work ethic and a willingness to take initiative for projects and programs.
Occasional attendance at weekend or evening meetings may be required.

Range: $17.00 - 27.00, Hourly

Compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer.

Benefits:

We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:

https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/

About the Employer

Purpose
To promote within the Archdiocese an awareness of missions.
To support and deepen the relationship between the Archdiocese and its mission in Haiti.
To coordinate the collection and disbursement of funds to the National Office of the Pontifical Missions Societies.
To coordinate the collection and disbursement of funds to the various missionary organizations participating in the Missionary Cooperative Plan.
To organize mission trips to various developing countries and impoverished areas.