Administrative Assistant

Job Description

Administrative Assistant

We are seeking a dedicated and detail-oriented Administrative Assistant to support our mission-driven work. The ideal candidate will have excellent communication skills, the ability to multi-task efficiently, and a friendly, collaborative attitude. This role requires strong organizational skills, self-motivation, and a willingness to learn. The ability to complete tasks in a timely and efficient manner is essential.

Proficiency in Microsoft Office is required, and experience with Planning Center is a plus. This position reports directly to the Vice President.

Preferred Qualifications & Experience:
• Previous office administration experience
• Strong organizational skills with attention to detail
• Excellent phone etiquette and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Google Apps, etc.)
• Experience with Planning Center (preferred but not required)

Key Responsibilities:
• Welcome visitors and handle phone calls, emails, and general inquiries
• Manage and maintain files, registrations, and records
• Assist with special donations processing and acknowledgments
• Proofread and collaborate with program staff on program materials
• Coordinate and prepare materials for retreatants and program attendees
• Maintain office equipment, supplies, and telephone systems
• Oversee and update the master calendar for events and programs
• Prepare reports and documentation as needed
• Assist with mailings to parishes and donors
• Support retreat coordinators for men's and women's retreats as needed
• Participate in special projects and events throughout the year

This role is an opportunity to contribute meaningfully to our Catholic mission while working in a collaborative and welcoming environment. If you are organized, detail-oriented, and passionate about supporting faith-based initiatives, we encourage you to apply!
Join Our Mission at Our Lady of Bethesda!

Are you passionate about strengthening marriages, deepening faith, and transforming lives? Our Lady of Bethesda is a dynamic 501(c)(3) nonprofit organization dedicated to spiritual renewal for men, women, couples, and families. Through retreats, workshops, and faith-filled experiences, we help individuals encounter Jesus Christ in a profound way-at every stage of life.

We are deeply committed to supporting local parishes and dioceses in this transformative mission, amplifying the message of God's mercy and love to those seeking hope and renewal. If you're looking for a career where your work truly makes a difference, we invite you to be part of our team!

Join us and help bring faith, healing, and strength to marriages and families in our community.

Full-Time Employee
Experience: 1 - 3 Years

About the Employer

Our Lady of Bethesda is a Catholic retreat center dedicated to providing transformational encounters with Christ that enrich the spiritual and personal needs of individuals through faith-based programs for men, women, and couples.