Executive Assistant

Job Description

Susan B. Anthony Pro-Life America (SBA) is the largest pro-life political organization in the country with a nationwide network of more than 1 million Americans. We combine politics with policy, investing heavily in voter education to ensure that pro-life Americans know where their lawmakers stand on protecting the unborn, and in issue advocacy, advancing pro-life laws through direct lobbying and grassroots campaigns.

The Executive Assistant serves as the primary contact for all internal and external communications with the Department Lead. They also work to provide administrative and programmatic support. This is a highly confidential role supporting a fast-paced, high-caliber team. The Executive Assistant must be an extremely well organized and professional individual with strong time-management and communication skills, excellent writing and editing skills, strong project management, and a passion for the pro-life cause.

This is a full-time position headquartered in our Arlington, VA office. This role will report directly to the Department Lead. We are hiring this role for multiple departments.

Essential Functions
-Provide administrative and project support to Department Lead including, but not limited, to preparing materials for daily meetings, reconciling expenses, deadline oversight, and providing meeting support (task tracking, meeting minutes, etc.).
-Propose travel and draft itineraries for the Department Lead.
-Track action items to manage and ensure appropriate and timely follow up on internal and external requests for information or decision and coordinate legal compliance for the same. Triage as necessary.
-Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies.
-Serve as a liaison and support the Department Lead in providing accurate, well-researched information in a clear and concise manner.

Requirements
-Prioritization - employee should be able to prioritize the most important requests and needs to communicate urgency to the Department Lead, while proactively anticipating potential needs and making arrangements to address them beforehand.
-Trustworthy & Discrete - employee must handle and secure sensitive personal and financial information.
-Detail-oriented - employee must be thorough when performing work and strive to achieve accuracy and consistency in all tasks.
-Flexibility - employee must be comfortable with ever-evolving plans and projects and have the ability to pivot and improvise solutions.
-Problem Solver - Ability to manage and resolve personnel issues and provide solution to difficult situations, while to remaining calm under pressure and responding professionally with a service minded approach during times of uncertainty or stress.
-Initiative - employee should be proactive in their work and decision making. They are expected to find ways to be of assistance and keep trains moving on programmatic goals.
-Adaptability - employee must be able to adapt to changes and deal easily with managing unexpected events. Multi-tasking and flexibility are a must.

Required Education/Experience
-The ideal individual must be able to adapt to changes and deal easily with managing unexpected events.
-Must be able to operate effectively as part of a team and independently.
-Excellent writing, editing, and grammatical skills.
-Possess high level of professionalism and confidentiality.
-Proficient in Microsoft Office applications including Teams, Excel, PowerPoint, and Word.
-Must be pro-life.

Preferred Education/Experience
Previous experience working on Capitol Hill, or in a fast-paced office environment preferred.

Travel
This position may require occasional travel for events in which the Department Lead requires a staff member to accompany them.

Work Environment
This position is headquartered in our Arlington, VA office. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones and photocopiers.

Physical Demands
-Must be able to perform essential duties satisfactorily with reasonable accommodations.
-Work is generally done sitting, talking, hearing, and typing.
-May be required to lift objects up to 20 lbs.

Position Type/Expected Hours
This position is a full-time position. Hours are typically 8:30 AM - 5:30 PM, Monday-Friday. Some weekend and evening work may be required. This position requires the employee to respond to requests and inquiries outside of normal office hours via phone and email.

Supervisory Responsibility
This position does not have any supervisory responsibilities.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Benefits
For full-time employees, SBA offers a comprehensive benefit portfolio including health, dental, and vision insurance, 401K plan with employer match, life insurance policy, short-term and long-term disability coverage, paid holidays, and paid time off.

Corporate Culture
SBA Pro-Life America has experienced tremendous growth over the last 10 years, and we are on track for even more growth in the coming years as we expand our programs and impact. The person who fills this position should model our core values of being sacrificial, ambitious, scrappy, and excellent team-player. Our employees are experts in their fields, hard workers, and are incredibly dedicated to ending abortion. They are team oriented with a sacrificial mindset to help one another in our shared mission. We leverage every available opportunity to make advances for the unborn and their mothers.

AAP/EEO Statement
SBA Pro-Life America is committed to providing equal employment opportunity in all our employment programs and decisions. Discrimination in employment on the basis of any protected class under federal, state, or local law is a violation of our policy and is against the law. Equal employment opportunity is provided to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, covered veterans status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, or any other protected characteristic. This policy applies to all terms and conditions of employment, including, but not limited to, recruitment and hiring, placement, promotion, termination, reductions-in-force, recall, transfer, leave of absence, compensation, and training.

About the Employer

SBA List's mission is to end abortion by electing national leaders and advocating for laws that save lives, with a special calling to promote pro-life women leaders.