Program Fellow and Operations Assistant

Job Description

We seek a full-time, resident Program Fellow and Operations Assistant to help incarnate our mission as a Catholic intellectual apostolate in University City. The Fellow will be entrusted with a variety of duties related to administration and communications, programming, and mentorship. This job is ideal for an intellectually-engaged college graduate seeking to work on a motivated team and contribute organizational and communication skills for the growth of an expanding academic enterprise that delivers over one hundred programs and events annually and has nourished intellectual friendship among thousands of students, faculty, and supporters for now over a decade. The opportunity will offer high-level experience in every aspect of running a successful and innovative organization and prepare the position-holder for a variety of future opportunities within the university community and non-profit management, and beyond.

Key Responsibilities:

Events & Programs
• Help develop event and program ideas, contribute to curricula
• Maintain an accurate calendar of programs and events; assist in scheduling
• Coordinate vendors, venue reservations, and accommodations for visiting lecturers
• Manage event set-up, transfer materials, and provide a/v and other on-site support
• Invite program participants and ensure a welcoming, convivial environment
• Advise students in the Collegium Institute community

Communications & Publicity
• Promote CI through website maintenance, social media posting, and other platforms
• Maintain professional correspondence with academic partners, vendors, patrons
• Create, draft, and send invitations, announcements, donation acknowledgments, reports, and various other communications, both electronic and printed
• Produce simple graphic designs in Canva in coordination with Collegium Institute's Director of Communications & Design

Administration
• Various office tasks, e.g. ordering supplies, checking PO Box, depositing checks
• Assist with Salesforce database administration and champion data integrity
• Provide administrative support as needed using software like Mailchimp, G-suite, Microsoft Word and Excel, Adobe Acrobat, and Salesforce

Qualifications:
• Strong commitment to the Collegium Institute mission, both personally and professionally
• A bachelor's degree, preferably in a non-professional field
• Experience with Microsoft, Google, Adobe, and other regular platforms; basic graphic
design skills and experience with Salesforce would be a plus.
• Basic technological competence and ability to quickly learn simple A/V equipment
• Advanced communication and interpersonal skills
• A commitment to excellence and attention to detail
• An ability to handle sensitive information with care
• A positive attitude maintained in a fast-paced environment
• A willingness to take initiative while also taking direction from leadership
• Time-management skills, evidenced through the ability to manage multiple projects at once
• Scheduling flexibility, willingness to work some evenings weekly and occasional weekend
• Availability to work in person through the week and for limited travel for off-campus events
• Familiarity with the University of Pennsylvania is a plus, not necessity
• Preference for candidates willing to commit for two years

To view the full job description for the Program Fellow and Operations Assistant role, (including responsibilities, qualifications and how to apply) please visit: https://collegiuminstitute.org/join-the-collegium-team.

Your cover letter and CV may be sent to Quinn Moore (qmoore@collegiuminstitute.org).

About the Employer

The Collegium Institute is a vibrant intellectual community devoted to fostering the Catholic intellectual tradition, and the liberal tradition of humane studies more broadly, within the University of Pennsylvania community.