Special Events Manager

Job Description

The Sisters of St. Joseph of Baden is a dedicated community of women religious committed to serving God and their neighbors. Located in Beaver County, Pennsylvania, we provide a supportive environment for retired Sisters and those actively engaged in local ministries, with a focus on enhancing their mission through support from our team members.

Summary

As the Special Events Manager at Sisters of St. Joseph of Baden, you will be instrumental in planning and executing a variety of events that support our mission and engage our community.

Responsibilities

Special Fundraising & Relationship-Building Events

Oversee two special fundraising and several relationship-building events by implementing, evaluating, and refining strategies for continued success with feedback from planning committee and event attendees
Collaborate with Mission Advancement Team and key partners to establish event goals and target audiences, create event messaging and materials, and maximize participation and community engagement
Secure necessary major resources (sponsorships; in-kind donations) to support events in collaboration with other teams
Negotiate contracts and maintain relationships with vendors, suppliers, and service providers to ensure cost-effective event planning
Manage event budgets, timelines, and resources effectively to achieve desired outcomes
Utilize database and event software to process registrations and sponsorships, assign seating, track income, and send timely acknowledgement letters
Work with team members to nurture high-impact donor relationships; ensure consistent processes, prospecting, and guest list generation and logistical and administrative event support
Serve as on-site "point person" who coordinates and engages with guests, volunteers, donors and vendors

Qualifications

Bachelor's degree in business, Public Administration, Nonprofit Administration or related field or or an equivalent combination of education, training and experience
A minimum of five years of proven experience in events management or related field, preferably within a non-profit or community-focused environment.
Strong organizational skills with the ability to manage multiple projects simultaneously.
Excellent communication skills for effective collaboration with team members and external partners.
Familiarity with catering services and hospitality best practices.
Ability to work collaboratively with diverse groups while fostering a welcoming atmosphere.
Knowledge of contract negotiation is beneficial but not required.

If you are passionate about creating meaningful experiences through events that bring people together, we invite you to apply today and become part of our mission at Sisters of St. Joseph of Baden.

About the Employer

Mission: The Sisters of St. Joseph is to serve God and dear neighbor without distinction.