Sacramental Coordinator Intern

Job Description

The Basilica of Saint Mary, located in Old Town Alexandria, is seeking an individual with knowledge of theology and liturgy to serve as a Sacramental Coordinator Intern (paid) from May through July 2025. The Sacramental Coordinator Intern will guide families as they gather and submit materials needed, connect them with clergy to prepare them for their sacrament, and coordinate with key staff and outside contacts on all details of planning and scheduling. Strong interpersonal, communication, organization, and pastoral skills required, and a joy for evangelizing and faith formation. Candidate must be a practicing Catholic faithful to the magisterium of the Church. This is a great opportunity for a rising college senior, graduate student, or any caring individual seeking temporary employment in a vibrant parish community. Please submit resume and cover letter to Kara LaGrassa: klagrassa@stmaryoldtown.org.

Coordinate Baptisms
• Point of contact for parishioners who inquire about baptisms
• Schedule Baptisms
• Collect necessary paperwork including baptism registration forms, letters of good standing, letters of suitability for visiting priests, and birth certificates
• Prepare and provide baptism materials in the sacristy for Sunday Baptisms
• Maintain monthly baptism class rosters and share them with priests
• Secure sacristans as needed for visiting priests
• Connect couples with a priest regarding marriage convalidation if needed

Coordinate Funerals
• Point of contact for parishioners who inquire about funerals
• Collect necessary paperwork from families including funeral intake form and funeral liturgy checklists
• Work with priests and Cemetery Director to place funerals and burials on the schedule
• Columbarium Responsibilities
o Work with priests, Cemetery Director, Stewardship Director to place inurnments on the schedule
o Proof process for niche plaques and order plaques through Memorials.com
• Notify key staff of funerals that have been scheduled including the priest, Music Director, and Cemetery Director
o Give funeral records to Cemetery Director for recordkeeping
• Securing altar boys for funerals

Coordinate Weddings, Marriage Blessings, and Convalidations
• Point of contact for parishioners who inquire about marriage
• Schedule weddings, marriage blessings, and convalidations
• Collect necessary paperwork including marriage prep questionnaires, guideline agreement forms, letters of suitability for visiting priests, letters of permission from other churches, letters of commitment from visiting priests, as well as videographer and photographer agreement forms
• Prepare and print wedding certificates and place them in the sacristy ahead of each wedding
• Maintain the spreadsheet of scheduled weddings for parish wedding coordinators to access

About the Employer

Our parish, a Minor Basilica, was founded in 1795 in historic Old Town Alexandria and is the oldest Catholic parish in the Commonwealth of Virginia. We are part of the Diocese of Arlington and have over 3,000 registered families.