Accountant's Assistant

Job Description

TITLE: Accountant's Assistant
DEPARTMENT: Provincial Office - Treasury
ACCOUNTABLE TO: Assistant Treasurer
SUMMARY STATEMENT: The Accountant's Assistant is responsible for
maintaining accounting records and for
analysis and reporting of financial results.

RESPONSIBILITIES:
1. Maintains all records of cash disbursements for the Chapter Account, the Employee Flex Savings Account, the General Fund, the Medical Expense Plan, the Patrimony Fund, and the Office for Ministry Support.
2. Reconciles the bank statements for the Chapter Account, the Employee Flex Savings Account, the General Fund, the Medical Expense Plan, the Patrimony Fund, and the Office for Ministry Support with Acomba software.
3. Prepares the Administrative Office payroll
4. Pays monthly insurance payments.
5. Reconciles bank accounts.
6. Maintains monthly interest/dividends entries into the accounting database.
7. Maintains records of cars and congregational office equipment.
8. Provide monthly/quarterly updates to administration for year-to-date expenditures vs. budget.
9. Compiles monthly, quarterly, and annual reports of Regional income/expenses.
10. Responsible for keeping records and filing all accounting documents. Reviews postage, copies, and printing expenses monthly and gives a quarterly report to the Assistant Treasurer.
11. Attends department meetings and participates in collaborative department projects as requested.
12. Maintains records of insurance files.
13. Performs other duties as assigned.
14. Works closely with development and communication offices.
15. High confidentiality.

WORKING CONDITIONS:
This work is performed in a general office setting.
EFFORT:
Work requires sitting for long periods, working at a computer screen, and entering data-constantly handling paper and fingering.
MACHINES, TOOLS, EQUIPMENT:
Computer, printer, calculator, copy machine, fax machine, telephone, and vehicle.
MINIMUM QUALIFICATIONS:
Bachelor's Degree in Accounting or a business-related field. Two (2) or more years of experience in an accounting role. A combination of education, knowledge, and training may be substituted when competency in the position is demonstrated. Reasonable accommodations may be made to those who can perform the job's essential duties. The incumbent must be able to pass any required drug test. The incumbent must be able to maintain the confidentiality of any information s/he encounters.
SPECIALIZED SKILLS AND KNOWLEDGE:
Strong general ledger, accounts payable, accounts receivable, payroll, and banking knowledge. Very computer friendly- proficient in spreadsheets (hardware and software). Must have excellent organizational skills.
Full benefits.

About the Employer

Augustinians of the Assumption (the Assumptionist), an organization of the Roman Catholic Church, are religious who live in apostolic community. We work out of love for Jesus for the coming of Kingdom of God in us and around us.
www.assumption.us