Operations and Communications Manager

Job Description

DIOCESAN APPLICATION
https://recruitingbypaycor.com/career/JobIntroduction.action?clientId=8a78858b5d6380fb015d7b9d61897d3c&id=8a7887ac958c3d7b0195909599e52515&source=&lang=en

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POSITION SUMMARY
St. Anthony of Padua Catholic Church is seeking a committed and professional individual to go on mission and serve our parish as an operations and communications manager. This role will oversee and organize the church office and directly manage the clerical business work, physical office, record-keeping, processes, coordination, and external-communications of our parish. The role will be well-supported by our director of parish life, and will manage part-time office assistant(s) and stipend workers as necessary to accomplish concrete goals and objectives, as well as routine tasks. This is an excellent opportunity for an organized, tenacious, outgoing, and task-oriented team-player who loves pursuing excellence to help build up a small-town community and use their professional talents to lead a parish closer to Christ.

How to Apply: Please apply via the diocesan job board. Include a cover letter outlining your experience and interest in this position, a resume, and 2-3 references. Questions can be directed to Jacob Coonradt at parishlife@stanthonyhillsdale.com.

Status: Full-time beginning July of 2025; timeline is slightly flexible if needed.

Compensation: Full-time salary with comprehensive medical benefits. We are seeking to provide competitive pay commensurate with talent and experience.

Reports to: Director of Parish Life - Jacob Coonradt | Pastor - Father David Reamsnyder

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DUTIES AND RESPONSIBILITIES

OPERATIONS AND OFFICE MANAGEMENT
- Oversees the timely opening and closing of the parish office, handles intake of parishioners and visitors, answers phone calls, and responds to all email correspondence as needed.
- Directly manages part-time office assistants to balance work-load and bandwidth; assigns work, sets goals, and manages projects; manages stipend workers as well if relevant.
- Manages the ordering and organization of all office supplies.
- Coordinates with facilities, maintenance, liturgy and faith formation to purchase and stock other parochial supplies as necessary.
- Manages our processes for the collection and keeping of all Sacramental records, Diocesan required record filing, and digital record organization; this is an opportunity to re-envision and implement a new system for our organization and storage alongside the director of parish life.
- Supports director of parish life with minor HR implementation including cataloging timesheets and payroll, and coordinating employee tax forms.
- Supports the director of parish life by coordinating and planning internal and non-volunteer-lead events.
- Coordinates with the director of parish life to help manage, re-envision, and implement the routines, processes, and procedures of the parish.

COMMUNICATIONS MANAGEMENT
- Manages the creation and distribution of the parish bulletin; depending on skill set, may implement these responsibilities individually or manage somebody else who does.
- Manages digital outreach to the parish, including Evangelus emails, myParish app, and social media accounts; depending on skill set and bandwidth, may perform these responsibilities individually or manage somebody else who does.
- Helps manage and coordinate internal communications to staff, volunteers, committees, councils, and other stakeholders as necessary.
- Coordinates meetings, calendar, and schedules for priests.
- Under the director of parish life, coordinates and plans both physical and digital parish calendars to ensure that there are no conflicts, and that events and activities align with the parish's priorities.

BUSINESS CLERKING
- Routinely manages and updates our diocesan-reccomended CRMs: Parishsoft Giving, Accounting, and Family Suite platforms.
- Routinely coordinates with our diocesan-contracted accountant to provide clerical needs around payables and receivables, payroll and timesheets, deposits, bank statements, and more.
- Audits and reviews Sunday envelopes, coordinates with volunteer money counters on weekly basis to ensure accuracy, timeliness, and delivery.
- Pays bills and writes checks as needed; prepares checks for signatures.
- Manages vendor relations, services, payments, and paperwork.
- Minor and non-routine responsibilities include: implementing electronic fund transfers, preparing an annual financial report to the parish, advisory to the budget committee and finance council, and coordinating with diocesan accountant to file all state, federal, and diocesan reports.

SUPPORT & DEVELOPMENT
Aside from listed responsibilities, the operations and communications manager will be expected to participate in professional development and faith formation with other staff. We view this role as the unique opportunity to set out "on mission" as a professional lay person, and we desire to help parish employees grow in virtue, talent, and professional acumen so that they may serve the Lord well and become the person that God intends them to be. To that end, the operations and communications manager should expect to be supported with vision, clear expectations, and professional management. They should expect to receive professional feedback and critique, and to provide that for others. They should also possess a growth mindset and should expect to be challenged and to grow in the role.

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QUALIFICATIONS AND EXPERIENCE
- Must be a practicing Catholic in good standing with the Church and fully committed to Catholic moral teachings and tradition.
- Must pass a background check and attend local training for the protection of children and youth.
- Must be an active parishioner of St. Anthony of Padua Catholic Church, or be willing to relocate. Must be willing to engage in a small-town atmosphere as an intentional member of a parish.
- Must be able to see the professional role, the challenges it provides, and the routine work of church administration as an opportunity to go on mission and bring Christ to others.
- Must be skilled with and comfortable using technology such as digital calendars, Google Suite/Microsoft Office, parish databases, communication platforms and more-digital design and social media management experience is a plus, but not required .
- Must have strong verbal, written, public, and interpersonal communication skills. Candidates must be able to confidently and warmly receive visitors to the office and our facilities.
- Must have strong organizational skills. Candidates must be excited to create and maintain order, ensure things are in the right places, and take ownership over an office environment.
- Must have a strong work ethic and possess good time management and task management; this role is perfect for a tenacious doer who enjoys crossing tasks off of a list and ensuring that things get done properly.
- 3+ years of experience in operations, communications, or administrations is desired-previous experience with personnel management is a plus, but not required.
- Minor experience with accounting, bookkeeping, spreadsheets and/or clerical business work is a plus, but not required-this role coordinates with an accountant, but is not an accountant/bookkeeping role itself.
- For those familiar with the Table Group's Working Genius: an ideal candidate definitely has tenacity as a working genius; Galvanizing, Enablement, and Discernment would be strengths in this role as well.

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CONTACT:
Please direct all questions to Jacob Coonradt, director of parish life at St. Anthony of Padua Catholic Church - (e): parishlife@stanthonyhillsdale.com (p): +1 (517) 964-0144

About the Employer

St. Anthony of Padua Catholic Church is a reverent, orthodox, and fruitful parish serving the entirety of Hillsdale County in the Diocese of Lansing, Michigan. As a church, we prioritize pious celebration of the Mass, access to the sacraments, right teaching, christian community, service to the poor, and growth in personal holiness for all within our parish boundaries. Founded in 1853, St. Anthony is still the only parish in the county, and thus serves dynamic parish demographics. We have many young and growing families, have hundreds of children enrolled in youth faith formation and our homeschool co-op, serve the faithful students of nearby Hillsdale College, and minister to a rural area with long-time parishioners of all ages.