Administrative Office Assistant

Job Description

Part Time Administrative Office Assistant
In-person position

Hours are 9:00am-4:00pm Monday through Thursday with a lunch break 12:30-1:30.

We are looking for a candidate who has excellent communication skills, works collaboratively with others, can easily multi-task and friendly. Applicants must be organized, eager to learn and self motivated. Tasks need to be done in a timely manner. Should be proficient in Microsoft Office. Knowledge of Flocknote and Parish Soft is a plus. This role reports directly to the Parish Pastor.

Recommended Experience:
Office experience, strong organizational skills, excellent phone and written communication skills, proficient in Microsoft Office

Responsibilities:
• Receive visitors, answer & direct telephone calls and email
• Schedule and record Baptism Prep, Baptisms, Weddings and Funerals; prepare certificates, arrange organist and soloist
• Accept and acknowledge special donations to parish and ministries
• Maintain all files and registrations
• Prepare weekly Prayer of the Faithful and announcements
• Record Mass intentions, Purgatorial society, flowers, and candles including opening of the Mass book
• Proof read and work with the bulletin editor to submit the weekly bulletin
• Schedule visiting priests for Advent and Lent penance services
• Maintain office equipment, supplies, telephone
• Schedule vendor appointments for contracted vendors
• Coordinate scheduling of parish and ministry events/meetings on master calendar
• Prepare annual diocesan forms/reports;
• Oversees annual parish raffle: maintain licenses and permits, prepare mailing to parishioners and completes municipal and state reports
• Work with retreat coordinators for the annual men's and women's retreats if needed
• Special projects/events throughout the year

Compensation:
Salary depending on experience. There 18 days the office is closed due to federal and religious holidays. An additional 5 PTO days for sick or vacation.

To apply, email your resume and available days for an interview to finance@nativitymonroe.org.

About the Employer

Sustained by the Eucharist, we reflect the Joy of Christ's Birth to all people through love, compassion and service.