Administrative Assistant to Clergy / Pastoral Care Associate

Job Description

Assistant to Clergy

Coordinates the liturgical calendar, updates Priests' assignments on the Parish Calendar, reviews the overall parish schedule, arranges substitute Priests, and communicates calendar updates to Holy Cross staff.
Manages the Pastor's calendar, schedules appointments, and facilitates necessary updates with other Priests and staff.
Handles the Pastor's correspondence, including acknowledgment letters, Christmas mailings, and drafting letters or communications to support the Pastor's initiatives.
Administers the Emergency Line rotation for on-call Priests and ensures appropriate follow-up actions.
Calculates compensation for substitute Priests and submits check requests efficiently.

Pastoral Care

Responds to calls for home visits and emergency sick calls, coordinating clergy to provide timely anointings.
Maintains the sacramental record book for Sick Calls and ensures appropriate follow-up for parishioners who are chronically or acutely ill, either directly or by delegating follow-up visits.
Facilitates parish engagement with homebound parishioners, including coordinating one or two volunteer visits annually, typically at Christmas and Easter.
Organizes volunteers and communications for First Friday Senior Gatherings at St. Hedwig, fostering community and connection for senior parishioners.

Funeral Planning

Serves as the primary contact for funeral inquiries, schedules funeral planning meetings, processes necessary paperwork, acts as the liaison to funeral homes, and provides support during funeral Masses or services.
Facilitates funeral planning meetings with families in the absence of a Priest, ensuring sensitivity and pastoral care.
Acts as the point of contact and coordinator for funeral lunch volunteers, overseeing their organization and efforts to provide compassionate hospitality.

Additional Responsibilities

Assists the Office Manager by answering phones and greeting visitors at the office.
Maintains discretion and ensures the confidentiality of sensitive information.
This is a full time, hourly, benefit eligible position. Holy Cross offers health, vision, 401k match, and other benefits. The base pay is $21.50 - $23.00/hr depending on qualifications.

Qualifications
A college degree is required, with two to five years of relevant experience, particularly in administrative or parish work.
Experience with ParishSoft and Microsoft Office programs is preferred; proficiency in other software programs or a willingness to learn is an asset.
Strong interpersonal skills, with the ability to collaborate effectively in a team-based environment.
A deep understanding of and commitment to the Catholic Faith, including its rituals, liturgical calendar, and practices.
Ability to attend Archdiocesan training sessions and meetings as needed.
Successfully completes all required background checks and maintains compliance with Essential (E3) Safe Environment requirements.
Pastoral care experience or a willingness to participate in pastoral training as requested is strongly preferred

About the Employer

Holy Cross is a Roman Catholic parish serving the neighborhood of Northeast Minneapolis. As part of the Archdiocese of St. Paul and Minneapolis, we are in communion with Archbishop Bernard Hebda and the Catholic Bishops of the world and strive to be faithful to our inheritance-the deposit of faith preached through the ages-the saving Gospel of Jesus Christ.