Program Coordinator and Executive Secretary

Job Description

ARCHDIOCESE OF PHILADELPHIA

OFFICE FOR DIVINE WORSHIP

JOB DESCRIPTION OF PROGRAM COORDINATOR

AND EXECUTIVE SECRETARY

Summary

The Program Coordinator and Secretary for the Office for Divine Worship is a full time position and supervised by the Director of the Office. The Program Coordinator and Secretary assists with the responsibilities and programs of the Office for Divine Worship and provides the management support and for the daily interfacing with the staff of the Office.

Principal Duties and Responsibilities

Coordinates liturgical and music programs of the Office for Divine Worship.
including celebrations for Christian Initiation.
Send letters and appropriate forms for the celebrations of the Sacred Liturgy for the Archbishop and other Archdiocesan Celebrations, including Funerals for Priests and Deacons.
Prepares the liturgical planning information for the Archbishop and other Archdiocesan Celebrations of the Sacred Liturgy.
Assists with the preparation of worship aids.
Assists with the payment of bills and payroll.
Prepares correspondence and mailings.
Prepares Monthly Mailing for priests.
Oversees websites.
Maintains the master calendar of workshops, events, and meetings etc., for the staff of the Office for Divine Worship.
Maintains electronic and hard copy files.
Maintains the copyright procedures for Gift of Finest Wheat and copyright licenses.
Places and receives all phone calls and general e-mails.
Sorts and distributes mail.
Arranges for Conference Room use, parking needs and lunch tickets.
Maintains technical needs, stationery supplies and general office needs.
Participates in periodic review with the Director of the Office for Divine Worship.
Other duties as assigned.
Maintains the budget for the Office for Divine Worship.

Knowledge, Skills and Abilities

BA degree
Excellent skills in communication, collaboration, organization, planning and technology.
Ability to establish and maintain effective working relationships
Active member of the Church and registered in his/her parish.

About the Employer

The men and women employed by the Archdiocese of Philadelphia are dedicated professionals who endeavor to support the mission of the Archdiocese in many diverse areas including spiritual ministry, formation, social work, education and administrative services. We are an equal opportunity employer who continually seeks qualified, dedicated and passionate individuals to support the mission and services of the Archdiocese of Philadelphia.