Business Manager

Job Description

San Juan Diego Catholic High School-Austin, TX (Cooperate Internship Model School)

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Job Summary

The Business Manager is the steward of the school's human and financial resources through effective management. This position requires a balance between interpersonal skills, conflict resolution, management skills, and business, operations, and finance expertise. The Business Manager interacts with all members of the staff on a routine basis. The Business Manager is to exercise sound judgment, flexibility, ability to set priorities, possess effective people skills, and responsiveness to the needs of the school president. This position fulfills the mission of the school by providing support to the President by ensuring that the financial, and personnel resources are well cared for, allocated, and provided for. The Business Manager serves in a key management position. The position is hired and evaluated by the President.

Administrative Duties & Responsibilities

In consultation with the school president, oversee and negotiate all contracts for the school.
Ensure HR policies are implemented and followed.
Oversee all purchasing for the school.
Process onboarding paperwork for new employees and ensure payroll, insurance, and retirement are set up properly.

Financial Duties and Responsibilities

Responsible for accounts receivable and payable.
Advise the president and other directors on budgeting, financial planning and management, cash flow, financial priorities, and policy.
Supervision of the school budget process, including developing, preparing, and administrating budget documents in conjunction with the president, diocese, and finance council.
Maintain an accurate filing, record-keeping, and reporting system for all school financial matters, including tuition billing and receiving.
Develop, execute, and oversee the purchase ordering process, consulting with the president.
Oversees the Tuition Assistance and Financial Aid programs at the school, working in close collaboration with the president and director of admissions to ensure policies are developed and upheld.
Oversees and manages the tuition management system at the school, ensuring accurate inputting of financial awards and timely payment of receivables.
Ensures missed tuition payments are acted on in a timely manner and do not extend beyond current policies.
Ensures accurate and timely bank reconciliations and maintains an accurate balance sheet.
Ensures that all diocese and school internal controls are maintained and upheld.
Ensure preparation of payroll and execution with payroll provider.
Making pension and health insurance payments, ensuring adjustments are made in an accurate manner.
Coordination with the diocese in financial and health insurance matters, with particular attention to accurate addition and removal of personnel.
Ensure all state and federal tax procedures are followed and reports are filled in a timely manner.
Ensure CIP contacts and billing processes are executed in consultation with the CIP director
Assists in the planning of financial stewardship and long-range planning efforts.
Prepares accurate and timely monthly, weekly, and annual financial statements for the president and finance committee.

Operations

Review, negotiate, and approve all contracts before they are executed, ensuring diocesan policies are followed.
Serve as the staff liaison for all permits, testing, and City of Austin codes and regulations affecting school property.
Ensure all permits, certificates, regulations, and City of Austin codes and regulations affecting the service of food are followed.

Preferred Knowledge, Skills, And Abilities

Knowledge of the basic teachings of the Catholic Church
Knowledge of generally accepted accounting principles.
Knowledge of budgetary principles, including diocesan regulations.
Knowledge of long-ranging planning techniques.
Knowledge of payroll processes
Knowledge of personnel selection procedures, including legal requirements
Knowledge of QuickBooks, Excel, Google Cloud solutions, and Word Suite.
Knowledge of personnel policies and procedures.
Ability to supervise others and foster a healthy work environment
Ability to communicate and offer assistance to school staff and organizations.
Ability to represent the school to outside businesses and organizations professionally.
Ability to maintain confidentiality.
Awareness of liability and litigation procedures and ability to respond to federal, state, and local laws.

Education

Minimum Qualifications:

4-year college degree or equivalent experience

Preferred Qualifications:

Willingness to continually participate in relevant training and professional development related to the position

Experience

3 years of relevant experience.

Certifications And Training

Valid Texas Driver's license.
Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://austindioceseschools.isolvedhire.com/jobs/1196728-154461.html

About the Employer

The Office of Catholic Schools, in service to principals and school communities, assist Catholic schools in the formation of its members in their spiritual, intellectual, emotional, physical and social lives. The schools, in turn, provide opportunities for students, families, faculty, staff and board members to grow in a commitment to be faithful disciples of Jesus Christ. The office also coordinates: accreditation, curriculum, testing, training and policy development for the approximately 600 teachers serving in the schools, supporting enrollment, event efforts, and resource development.