Operations Coordinator

Job Description

The Operations Coordinator is a member of The Cardinal Newman Society's finance and operations team under the direct supervision of the Vice President of Finance and Operations. This is a part-time position working from The Cardinal Newman Society's offices in western Prince William County, Virginia.

The Cardinal Newman Society promotes and defends faithful Catholic education. As a Catholic organization recognized by the Church, The Cardinal Newman Society is bound to conform to Catholic teaching and practices in all its policies and activities. In addition, The Cardinal Newman Society's mission is evangelical: we promote fidelity to Catholic teaching and practice, and we teach what the Catholic Church professes. All employees and volunteers associated with the Society are expected to respect and contribute to the organizational culture as expressed in the "Cardinal Newman Society Commitment to Fidelity and Excellence."

The finance and operations team has a vital role in the mission of The Cardinal Newman Society. By enabling the Society's work, the team strives to increase faithful Catholic education and thereby assist the Church's evangelization. It provides finance and operations support to all members of the Society's staff and for all activities of the Society, including teaching and defending the Church's doctrine on the human person, the family, morality, faith development, and education. The finance and operations team conducts all its activities in accord with Catholic moral and social principles, ensuring and modeling faithful Catholic financial, administrative, personnel, legal, ethical, and religious policies and procedures.

Specific areas of responsibility include but are not limited to:
• Pick up mail from Manassas office and serve as point of contact for shipments coming to the main office. Sort, scan, and send mail to appropriate staff.
• Pick up orders from printer.
• Assist with mailings and send shipments to donors, Board Members, etc.
• Prepare and make bank deposits.
• Answer phones and reply to incoming emails in a manner that promotes the Society and its work, faithful Catholic education, and fidelity to Catholic teaching and practice.
• Serve needs of remote staff including print jobs and ordering office supplies.
• File office documents.
• Communicate with vendors and arrange for IT support as needed, spring and fall HVAC servicing, office cleaning, utilities, and other operational needs.
• Check and maintain office including office supplies, stamp supply, kitchen and bathroom supplies, soap refills, holy water fonts, garbage disposal, and coffee machine.
• Update phone extensions/auto attendant messages and set up phones.
• Assist with human resources responsibilities such as onboarding, offboarding, dispersing and collecting necessary paperwork, insurance set ups, etc., consistent with The Cardinal Newman Society's mission and fidelity to Catholic teaching and practice.
• Help document and maintain clear operational guides to ensure consistency of operations.
• Liaison with various operations vendors not specified above.

General duties and expectations:
• Respect and contribute to the organizational culture as expressed in "Cardinal Newman Society Commitment to Fidelity and Excellence."
• Provide finance and operations support for all employees and activities of The Cardinal Newman Society.
• Meet or exceed expectations for operations and program tasks.
• Demonstrate commitment to confidentiality.
• Show a positive and engaging demeanor.
• Adhere to the highest ethical standards of employment.
• Witness to Catholic moral teaching both during and outside of work activities.
• Report all significant activities and progress to the Vice President of Finance and Operations and provide regular reports as requested.
• Remain competent and current in required skills through self-directed professional reading and attending training and/or courses.
• Participate in staff meetings to plan and coordinate activities that promote and defend faithful Catholic education.
• Pray for Catholic education and the work of The Cardinal Newman Society and participate in staff prayer.
• Advocate faithful Catholic education and fidelity to Catholic teaching.

Qualifications for this position include:
• Dedication to the mission and ideals of The Cardinal Newman Society, including its "Commitment to Fidelity and Excellence."
• A practicing and faithful Catholic who is committed to Catholic tradition, teachings, and education.
• Excellent verbal and written communication skills.
• Attention to detail.
• Ability to work as part of a team.
• Strong organizational and problem-solving skills.
• Ability to start and resume work on projects amid changing priorities, with capacity to meet deadlines.
• High-level proficiency with Microsoft 365 office programs and Windows-based computers, and at least general facility with cloud-based database programs.
• A bachelor's degree in a related field is preferred.

To apply, please send cover letter and resume to claird@cardinalnewmansociety.org.

About the Employer

Founded in 1993, the mission of The Cardinal Newman Society is to promote and defend faithful Catholic education. The Society is a 501(c)3 tax-exempt, nonprofit organization.