Communications Administrative Assistant

Job Description

Communications Administrative Assistant
Catholic Diocese of Arlington - Headquarters, 200 North Glebe Road, Arlington, Virginia, United States of AmericaReq #191
Monday, August 26, 2024
Meaningful work * service oriented and respectful work environment * work-life balance * up to 2 days of telework after 90 days of employment for non supervisors - 1 day of telework for supervisors * generous leave * more holidays than the federal government, including Christmas week off * free parking as well as free transportation to/from Ballston metro * paid lunch breaks * professional development tuition assistance * tuition assistance for your children enrolled in our diocesan schools after 1 year of employment * generous benefits, including a pension plan * AND MORE...
***Please include cover letter with resume.
POSITION SUMMARY:
The Administrative Assistant III supports the Chief Communications Officer (CCO) and the Office of Communications by performing a variety of high-level, complex, and confidential administrative duties in support of the CCO, diocesan media efforts and the Bishop of the Diocese of Arlington.
PRINCIPAL DUTIES:
• Receives and assists/refers incoming visitors and deliveries.
• Receives, screens and directs incoming telephone calls and voicemail messages; responds directly to routine calls/voicemails. Receives, opens, reviews and directs incoming correspondence, including faxes and email; responds directly to correspondence containing routine inquiries.
• Performs routine administrative duties, including photocopying and scanning materials and preparing correspondence, briefs, reports, memos, letters and other documents using word processing, spreadsheet, and database or presentation software.
• Drafts letters and correspondence on behalf of the CCO and/or Bishop.
• Proofreads and copyedits statements, letters, press releases, and other important texts in support of the CCO and Bishop.
• Maintains the Diocesan Directory; coordinates and liaises regularly with Central Administrative Office personnel and parishes to ensure data integrity.
• Plans and maintains CCO's calendar of meetings/appointments; coordinates travel arrangements; schedules/reschedules meetings/appointments when required; arranges and maintains schedule of reservations for conference rooms when required.
• Graphically designs basic fliers, prayer cards, and similar materials.
• Coordinates, publicizes, and supports meetings and events. Responsible for all meeting logistics, including scheduling conference rooms and preparing technical needs (conference lines, video conferencing, mondopad, etc.).
• Processes expense reimbursement reports, disbursement vouchers, deposits and bankcard statements.
• Maintains an inventory of office supplies, letterhead and other collateral material.
• Serves as point of contact with printing vendor for chancery letter head and other printing projects.
• Provides confidential insights on sensitive departmental issues.
• Establishes, retrieves, and maintains computer-based and paper files and records. Maintains, secures, and protects confidential information and reports.
• Other duties as assigned by the CCO.
RESPONSIBILITIES AND AUTHORITY:
• Physical Demands/Working Environment
On rare occasion, evening and/or weekend work is required
QUALIFICATIONS:
• Knowledge/Skills:
The ability to comprehend and apply specialized nomenclature, systems and procedures specific to the Catholic Church
Working knowledge of standard office administrative practices, procedures and terminology
High proficiency in Microsoft Office Word, Excel and Outlook
Strong written and oral communication skills, including familiarity with rules of composition and grammar
Working knowledge of writing guides/styles (AP, CNS, etc.)
Strong attention to detail and accuracy
Strong time management skills
Ability to learn quickly systems and procedures unique to the office or to the diocese
Ability to organize and plan work assignments
Ability to identify priorities among multiple simultaneous assignments and to adapt when priorities shift
Ability to handle sensitive situations and information with discretion and confidentiality
Ability to adapt to manager's personal "style"
High level of energy, enthusiasm, and emotional intelligence
Active listener
Team player
• Experience with desktop and InDesign publishing and/or Photoshop a plus.
• Education Required: High school diploma or GED certificate required; completion of some business college or equivalent course work preferred.
• Years and Types of Experience: 3 - 6 years' experience in an administrative role, providing direct support to a senior level manager. Demonstrated writing, editing, and proofreading experience required.
We thank all applicants in advance for their interest in working for the Catholic Diocese of Arlington, however, only those selected for an interview will be contacted.
Other details
• Pay TypeHourly
Apply Now
Share this job:
Other details
Pay Type Hourly

Apply Here: https://www.click2apply.net/wg68GRfDle8YbTdZjCq6aB

PI248961104

About the Employer

The Diocese of Arlington is a thriving community composed of seventy parishes in the Northern Virginia area. Since its founding in 1974, the Diocese has grown significantly, becoming one of the fifty largest dioceses in the United States. Currently there are 446,500 registered Catholics and over 275 priests in the Diocese