Administrative Office Assistant

Job Description

RECEPTIONIST/ ADMINISTRATIVE OFFICE ASSISTANT
Saint Paul the Apostle Catholic Church is looking for a bilingual Receptionist/Office assistant in a growing bilingual parish office. This person will be the receptionist for Parish Office, clergy, and the Office of Evangelization and Catechesis (OEC). This position is the first "face" of Saint Paul as visitors and parishioners come to our building. This position will be teamwork-oriented while serving the Front Office and the OEC according to their determined needs. We are looking for a joyful person to greet all who come to the Saint Paul Parish Center offices and help each guest.

JOB DESCRIPTION
Responsibilities include:
Church Office
o Warmly greet visitors, assist callers, respond to general inquiries, create a welcoming atmosphere
o Assist Parish Secretary
o Screen and route all incoming calls and visitors to Pastor and Parochial Vicar; take record and convey messages accurately and promptly
o Remain informed on current and upcoming parish activities and able to answer questions about event details
o Ability to maintain strict confidentiality
o Serve as a resource on parish procedures
o Follow accounting guidelines for deposit procedures
o Assist parishioners with Mass Intention requests, baptismal class information, and issue sacramental certificate requests for sacramental records requested
o Handle emergency calls requesting sacraments from priests
o Attend Staff meetings and retreats
o Perform office tasks for priests, as needed

Office of Evangelization and Catechesis OEC)
o Working closely with Children's Ministry and Youth Programs
o Answer phone and direct visitors to OEC
o Record, update/maintain Sacrament data in PDS
o Prepare certificates for First Reconciliation & First Holy Communion
o Prepare information for English & Spanish bulletin (translations)
o Prepare mailings
o Assist with Registration for Events, Conferences, Retreats etc.,

QUALIFICATIONS

Must be English-Spanish bilingual (able to speak, write, and translate)
Computer skills/experience with office software applications; should include Microsoft Outlook, Word, and Excel; data entry; currently using PDS (Parish Data System)
Excellent interpersonal and communication (written and oral) skills and pastoral attitude
Data entry skills are important (PDS experience a plus)
Superior organizational skills and multi-tasking ability
Must be comfortable handling money and deposits
Confidentiality required
Practicing Catholic required

EDUCATION AND/OR EXPERIENCE
o High School graduate
o 1 to 3 years of administrative experience preferred
o Knowledge and understanding of church organization and operational procedures helpful
o Willingness to learn church and office policies

THE PARISH
Saint Paul the Apostle Catholic Parish is a diverse, growing, and thriving parish located in Richardson, located between Belt Line & Spring Valley Roads just off Central Expressway (Hwy 75). The parish has over 2500 registered families comprised of a wide range of ethnicities and is also home to Saint Paul Catholic Classical School, educating and forming students grades PreK-3 through 8. The parish is alive and active with many organizations, events, and opportunities for service and formation in the Catholic faith.
Send Resumes and cover letter to robert@saintpaulchurch.org.

About the Employer

We are a Catholic Business Office for St. Paul the Apostle Catholic Parish In Richardson, Texas. This position is for a growing bilingual parish office and is responsible for greeting all visitors and parishioners.