Director of Operations

Job Description

The Director of Operations will serve as professional administrator and strategic leader. The Director of Operations will work closely with the Pastor (and Principal, as applicable) to drive positive financial performance of the Parishes/Schools.

The Director of Operations assists the Pastor with the stewardship of the human, financial, and physical resources of the Parish, in accordance with diocesan policies and guidelines. This role will have responsibility for leadership of operations staff (bookkeepers, office, and maintenance staff).

Essential Duties:

FINANCIAL MANAGEMENT

Prepares, evaluates, and communicates the Parish (church & school) budgets, annual reports, profit & loss, balance sheet, accounts receivable, accounts payable, and general ledger. Develops monthly variance reports and reforecasts. Reviews all reports with the Pastor and Principal (as applicable).

Ensures proper internal controls are in place and followed.

Serves as Parish representative to banks, manages accounts, and identifies and resolves discrepancies.

May perform bookkeeping functions including but not limited to, payables and receivables and all other Parish (church and school) revenue and expenses.

Oversees purchasing, contract negotiations and vendor relationships.

Acts as the staff liaison to Parish Finance Council; supports School Board/Commission/Committee as applicable and necessary.

Coordinates capital campaign pledges and collections, fund raising events, pledge drives, Parish offertory collections and stewardship.

Utilizes diocesan best practices.

Confirms that all federal, state and local taxes are paid in accordance with federal, state and local regulations.

SCHOOL SUPPORT

Develops and manages the school economic model to assess the financial impact of initiatives (e.g. enrollment vs. tuition price vs. discounts vs. cost).

Serves as a member of the School Financial Aid Committee.

Supports the principal in developing assumptions for the annual budget.

Reforecasts school finances each fall after enrollment season.

Supports and assists the Principal and Pastor in all school financial management matters; Tuition setting process, Tuition collection process, financial aid process, Expense tracking and management.

BUILDINGS MANAGEMENT

Manages major repairs, renovations and capital projects in accordance with diocesan policies.

Acts as liaison to diocesan administrative agencies.

Manages custodial maintenance functions.

Acts as a resource for the Building Committee.

Is responsible for Parish security, leasing, rental, use of Parish facilities, and acts as a liaison to local government agencies.

HUMAN RESOURCES MANAGEMENT

Implements diocesan Human Resources policies; following diocesan specific job descriptions and assists with Open Enrollment.

Manages payment of salaries and benefits.

Oversees the management of the Parish office (as applicable).

Manages the Parish office staff and employee performance, including completion of performance management practices. Evaluates support staff through yearly performance reviews.

Oversees implementation of the guidelines and policies of volunteers.

COMMUNICATION/INFORMATION

Directs/oversees preparation of publication of relevant information presented on the Sunday Bulletin.

Oversees the maintenance of the Parish census and database.

Maintains Information Technology including but not limited to computers, internet, telephone, copiers, etc.

Oversees the management of Parish(s) operational and financial records.

PROJECT/TEAM MANAGEMENT

Manages Parish project plans; identifies needs and required action, tracks and communicates status to relevant stakeholders, identifies challenges to plan progress and completion and makes necessary corrections, and implements initiatives as applicable progress and identifies follow-up actions.

Organizes and facilitates weekly staff meetings to ensure all necessary information such as project plan status, new assignments, and status of regular responsibilities is communicated to and by team members in a timely manner and identify and address any challenges to progress and success.

Brings ideas, plans, and best practices to the Parish from diocesan meetings.

Manage parish records and oversee ongoing compliance for all child protection protocols.

Assure compliance with safety, security, and environmental regulations.

Qualifications: To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Bachelor's Degree in Business, Accounting, Finance or related area, or equivalent experience.

At least 3 years' experience in Accounting, Finance, Business or related area.

Experience with a non-profit organization or in Church management is a plus.

Possess Respect & ability to uphold Catholic Church's teachings.

Possess initiative and a strong desire to achieve results.

Experience in change management a plus.

Experience with Microsoft Office.

Able to honor & maintain confidentiality.

Able to pass and maintain Diocesan child safety protocols

About the Employer

We are a catholic diocese in Indiana located in 24 counties.