Office Supervisor

Job Description

The Chesterton Academy Office Supervisor position plays a key role in providing a welcoming, joyful, environment for the school community.

The Office Supervisor is responsible for: supporting internal and external school communication, supporting school events, overseeing the Receptionist, assisting with the function and appearance of the school facility, sustaining the school supply inventory, and maintaining school safety and security.

This role will require consistent collaboration with the Headmaster, Director of Development and Marketing, to ensure the high quality service is given to the greater school community.

As a school representative, the candidate must be a Catholic in good standing and take an oath of fidelity to the Magisterium. The Office Manager reports directly to the Board of Directors. Their job duties are:

Main Office Supervision:
Provide hospitable and warm greetings to all students, parents, and visitors. Managing forms and procedures and school calendars.
Oversee the School Office Receptionist and provide support.
Coordinate textbook orders and distribution.

School Facility Management:
Oversee the cleaning service company to ensure optimal building performance.

School Internal/External Communications:
Review the weekly school email newsletter.
Coordinate the annual student family mailing packets.
Assist with other necessary communications such as needed.

School Safety:
Assist the Headmaster and Business Manager with regular school safety drills. Manage the school security alarm system.

Basic HR Needs:
Work with the Business Manager to assist with initial employee onboarding. Maintain Safe Environment tracking for all employees and volunteers.
Maintain school job postings.

School Supply Inventory:
Manage inventory of supplies. Coordinate purchase orders.

School Events:
Support with school events.
Coordinate Parent/Teacher Conference Sign-Ups.
Purchase food, beverages, supplies, and decorations as needed.
Organize event set-up, such as food arrangement and signage.
Coordinate volunteer sign-ups and event RSVPs.

Required Qualifications:
Excellent communication skills, especially over phone and email.
Thorough computer skills/or willingness to learn: Microsoft Office, Google Suite, JupiterED, TADS, and Constant Contact.
Ability to work late some nights and weekend days for school event support.
Dedication to Chesterton Academy's motto of Cultura Vitae, and joyful service to Chesterton families, students, and staff.

Type of Employment:
Full - Time, Year Round, two weeks vacation after 90 days, PTO, no-school/no-work days, school holidays, and summer staff hours.

Disclaimer:
This job description is a summary of typical functions of the position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks and duties of this position might differ from those outlined in the job description and those other duties, as assigned, might be part of the job to meet business or organization needs.

Interested Parties:
Please forward a cover letter, resume, and 3 references to: office@chestertonmke.org.
Or mail to:

Chesterton Academy of Milwaukee
N74W13646 Appleton Ave.
Menomonee Falls, WI 53051

About the Employer

Chesterton Academy of Milwaukee is a private, classical, liberal arts Catholic high school in the Archdiocese of Milwaukee, and a member of the Chesterton Schools Network.

The mission of Chesterton Academy of Milwaukee is to help parents raise up a generation of joyful saints and leaders, educated in the classical arts tradition and the truths of the Catholic faith in order to serve the common good.
See more at Chestertonmke.org.