Local Admin: Center Coordinator of Operations

Job Description

The Center Coordinator of Operations is the local administrator who oversees the day-to-day operations, facility, and book/supply needs of the local center, as well as manages the local major fundraising event. Tasks are listed below. Some travel is required; to be considered, one must be able to attend a week of training in Dallas, TX during the month of July 2025, and attend local training for 3 days in August 2025. It is preferred that local administrators also teach 2 classes at the local center. This position is a part-time, hourly position, requiring work hours about 8:45-3pm on Mondays/Thursdays at the local center (nursery provided). Work from home 12pm-4pm Tuesday/Wednesday (Friday only as needed). Work schedule is compatible for parents caring for children.

Daily Operations

Open or close facility
Collect all attendance and enter into FACTS SIS
Oversee cleaning and use of facility
Contact landlord in matters pertaining to facility use or misuse
Contact national office when new supplies are needed
Communicate ongoing changes regarding operations: uniforms, booklists, etc
Conduct all drills (fire, severe weather, lockdown, etc.)

Committee Management

Prepare beginning-of-the-year committee sign up sheet for orientation
Schedule all committee meetings at the beginning of the year
Attend all committee meetings

Center Records

Maintain files, including:

Family contact information

Student Schedules

Tutor Schedules

Master Classroom Schedule

Create a Center Binder (for chores and dismissal)
Maintain Center hard files (family files, drill reports)
Maintain all files according to RCA norms as outlined in the Beta Drive file

Student and Faculty Schedules

Based on the Master Classroom schedule, update and maintain all student and faculty schedules

Center Special Events

Organize and manage parent volunteers for each event committee
Purchase all needed supplies for events
Oversee events and maintain consistency with RCA policies.

Admissions and Family Interviews

Administer assessment tests

Ensure all assessment fees are paid

Assist with set up tours and events, as needed

Book Distribution

Distribute books to tutors
Oversee collection of tutor books at the end of the center year
Collect and re-distribute books when teaching responsibilities are changed
Store and inventory any books that are not used during the year

Center Calendar

Maintain the Center calendar
Add all drills to the administrative calendar

Manage Center Petty Cash Account

Collect monies for your Center
Account for all monies and send information to the corporate office
Deposit money into the Center account

Main Center Fundraiser

Serve as committee chair for the Center main fundraiser
Oversee ticket sales, auction, raffle, and corporate sponsorship with help of committee

Staff Training

Assist with supplies and setup during staff training
Print and organize documents for staff training

End-of-Year Oversight

Oversee used book and uniform sale
Oversee end-of-year cleaning/work day

Activities Outside of RCA

Assist with planning family picnic
Purchase any items needed for event activities

Coordinator Training

Join in on all applicable conference calls

Attend summer coordinator training and mid-year training weekend

Applicants must be able to sign an Oath of Fidelity to the Catholic Church and have a deep love for the Catholic faith. Curriculum and grading guidelines are provided. Tutors are trained to provide instruction and classroom management according to RCA standards. The ideal applicant will have strong communication skills, good organization, timeliness, a traditional view of the student/teacher relationship, and must be living the Catholic faith day-to-day, including having received all the sacraments appropriate to his or her state in life.

All employees of Regina Caeli are required to have a clear background check

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://rcahybrid.isolvedhire.com/jobs/1359743-396157.html

About the Employer

Cooperating in the order of grace and subordinating all things to the principle of Ad Majorem Dei Gloriam (aE to the Greater Glory of GodaE ) through the Heart of Jesus, the Mission of Regina Caeli Academy is realized through the intimate and focused medium of a small center environment and highly dedicated faculty and staff to form classically educated young men and women according to the unbroken tradition and teaching of the Roman Catholic Church, the Ignatian Principles of Education, and the Spiritual Exercises of Saint Ignatius.