Business Manager

Job Description

Summary of Position:
Under minimal supervision, the high performing position of Business Manager plays a leadership role in advancing the mission of the school and ensuring that the school's financial and personnel services run efficiently and effectively. Sound financial management of the school's financial resources is a critical component of this position.

Roles of the Business Manager:

Bookkeeping:
Balance and maintain accurate ledgers and bank accounts.
Track and pay invoices timely. Coordinate appropriate billing as needed.
Coordinate bank deposits and cash receipts.
Report payroll to payroll service, ensure accuracy, and arrange for appropriate bank transfers.
Conduct Accounts Receivable collections.
Coordinate information for annual financial, governance, renewal of licenses, and enrollment audits.
Operate as the main point of contact for auditors.
Conduct administrative record-keeping, follow up as needed.
Record financial transactions, reconcile bank statements, and record-keeping on QuickBooks.
Participate in Title Funds: attend meetings, apply for, and oversee distribution of funds.
Process reimbursement forms for school staff/volunteers.
Issue company credit cards to staff members. Track and maintain staff credit card information.
Assist in other duties pertaining to purchasing, state/federal documentation, regulatory/compliance, and insurance/legal.

Finance (Accounting & Endowment):
Maintain compliance with GAAP in the management and structure of all accounting practices.
Participate in the administration of tuition and scholarships. Collaborate with admission leaders for awarding assistance.
Provide accurate and timely financial reports to the Board of Directors and school leaders enabling them to make sound financial decisions.
Establish operational risk management policies and maintain appropriate levels of insurance to protect the property and cover the liability of the school.
Lead and direct annual financial and benefits plan audit processes.
Develop Investment Policy Statement (ISP) and plan subsequent activities. Work with the school's accountant and Treasurer in producing the annual 990 and ensure full compliance with tax and nonprofit laws.
Manage the financial stability of the school, overseeing purchasing, tuition billing and receivables, banking relationships, cash flows, liquidity, development of financial models, payroll, and benefits program.
Manage all financial requirements for the WPCP and MPCP programs and accreditation.
Generate annual submissions to WRISA for accreditation.

Human Resources:
Oversee the management of Human Resources and serves as the custodian of personnel records.
Ensure that the school is following all federal, state, and local employment regulations.
Manage employee retirement plan, including vendor relationships / ensure compliance and fiduciary oversight as appropriate.

Development Support:
Collaborate with the development team to ensure all gifts, donations, and pledges are recorded accurately and distributed appropriately.
Manage reporting for grants.
Manage non-profit tax receipts.

Risk Management:
Manage the school's property/casualty, directors' and officers' liability, employment practices liability, and fiduciary liability insurance programs, manage claims and litigation.

Education and Experience:
Bachelor's Degree from an accredited four-year college or university in Business Administration or related field preferred.
5+ years of experience in the field is preferred.
Experience with non-profits or independent schools is highly desirable.
Strong background in finance, budgeting, investing, and cash management required. Previous supervisory experience preferred.

Required Knowledge, Skills, and Abilities:
Ability to simultaneously manage a wide variety of issues, situations, and people.
Detail-oriented with excellent time-management skills.
Ability to be autonomous, self-motivated, and driven, as well as having a team approach.
Outstanding communication skills--ability to communicate with all constituents including: Board of Directors, parents, students, vendors, faculty, staff, etc.
General digital literacy (use of a laptop, connecting to the network, internet safety, operating a network phone system and copier system, etc.).
Advanced skills in MS Office Suite and Google Workspace products, video conferencing software, and database management software; ability to master common automated systems, and confidently learn new technology.
Proficiency in or ability to learn other software such as Quickbooks, Virtuous, TADS, and other platforms.
Open and collaborative management style.
Strong detail oriented, organizational, time management, and communications (verbal and written) skills.
Participates in school task forces and committees as needed.
Performs other duties as required.
A high degree of integrity and ethics, with an unwavering commitment to confidentiality.
Strong customer service orientation and the ability to represent Chesterton Academy of Milwaukee in a professional manner.
Knowledge of all financial requirements for the WPCP and MPCP programs.
A positive, humble, and collegial temperament and a willingness to serve God and others.
Catholic, in good standing, is preferred.

Type of Employment:
Full - Time, Year Round, two weeks vacation after 90 days, PTO, no-school/no-work days, school holidays, and summer staff hours.
Disclaimer

This job description is a summary of typical functions of the position, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks and duties of this position might differ from those outlined in the job description and those other duties, as assigned, might be part of the job to meet business or organization needs.

Interested Parties:
Please forward a cover letter, resume, and two (2) references to Mrs. Celia Wass at cwass@chestertonmke.org or mail to:

Chesterton Academy of Milwaukee
Attn: Celia Wass
N74W13646 Appleton Ave.
Menomonee Falls, WI 53051

About the Employer

Chesterton Academy of Milwaukee is a private, classical/liberal arts Catholic high school in the Archdiocese of Milwaukee, and a member of the Chesterton Schools Network. The Network Schools are part of an educational renewal reintroducing the classical, Catholic liberal arts tradition.

The mission of Chesterton Academy of Milwaukee is to help parents raise up a generation of joyful saints and leaders, educated in the classical arts tradition and the truths of the Catholic faith in order to serve the common good.