Business Manager

Job Description

General Summary of the Position
The Parish Business Manager of Our Lady of Angels Catholic Church in Allen, Texas is responsible for the efficient and effective administration of the parish's financial, capital, and human resources. The Business Manager also plays a leading role in facilities, construction, IT, risk management, donor relations, and fundraising initiatives.

The Parish Business Manager's life is rooted in Christ and His Church. He or she has a servant's heart, is very organized & detail-oriented, takes initiative, thrives with minimal direction, is fast on his or her feet, loves to "geek out" on spreadsheets and calculations, and has an even deeper love for finding simple ways of explaining complex financial matters to others. The Business Manager enjoys working in a collaborative team environment, loves to problem solve, and is excited to collaborate with a new pastor in a parish that is primed for growth.

Principal Accountabilities:
Financial
• Consults with and advises Pastor on financial matters.
• Analyzes income, expenses, and trends in financial results and recommends actions to Pastor and related councils to ensure the best use of parish resources.
• Creates annual parish Administration budget and works with all staff members and departments to produce a total budget that exemplifies prudent use of parish funds.
• Supervises parish accounting function, ensuring policies and procedures are documented and followed.
• Writes, implements, and monitors financial control policies for the parish.
• Produces monthly financial statements for Parish Finance Council (PFC) and reports to them and the Pastor any major discrepancies from the proposed budget.
• Ensures that an annual audit is conducted by an independent auditor, as agreed and directed by Our Lady of Angels Parish Finance Council.
• Approves all expenditures made from operating and restricted funds.
• Reviews and approves all fundraising activities in the parish.
• Ensures that the YTD financial report is published quarterly in the bulletin.
• Manages banking relationships, meeting with bank representatives when appropriate.
• With Accounting Assistant, verifies and posts payroll.
• With Accounting Assistant, oversees Mass collection counting teams.
• Oversees timely payment of all vendors.

Human Resources
• Consults with and advises Pastor on employee matters.
• With the Pastor and relevant Supervisors, oversees hiring and termination processes.
• With the Pastor and relevant Supervisors, administers annual performance review and job description update processes.
• Maintains personnel files with required documents and documentation.
• Responsible for writing and maintaining Policy Handbook as it pertains to parish policies.
• Handles worker's compensation, leaves of absence, and benefits, administering Diocesan policies and procedures.
• Recommends compensation levels for Pastor's approval.

Facilities/Construction
• Consults with and advises Pastor on facility and construction matters.
• With the Facilities Manager, oversees the management of parish grounds, buildings, systems, and construction.
• With Facilities Manager, oversees all general purchasing, including supplies, subscriptions, and ongoing accounts, ensuring cost effectiveness & on-going necessity.
• Coordinates campus building committees and contractors and updates Pastor during the planning and construction of parish facilities.
• Oversees Request for Proposals (RFP) during vendor review, selection, and contract negotiation process.

Development:
• Consults with and advises Pastor on development matters.
• Oversees all major fundraising campaigns and collection activities.
• Develops and nurtures existing and prospective donor relationships.
• Maintains a portfolio of donors and leads constituent stewardship by cultivating relationships with current parish supporters.
• Oversees all events and projects related to fundraising and donor engagement.

IT
• Develops/administers IT policies and procedures.
• Oversees Parish IT Contractor.

Risk Management: Oversees all insurance related matters, such as insurance reviews/audits, claims, accident reporting, and investigations.

Diocese of Dallas
• Participates in the meetings and activities of the Dallas-area Parish Business Managers.
• Serves as point of contact for Diocese in all HR-, Finance, Construction, and Contract-related matters.
• Reviews all contracts entered into by Our Lady of Angels Catholic Church and forwards contracts to appropriate Diocesan contact.
• Participates in related associations (NACPA); reviews professional publications.

General:
• Supervises the Accounting Assistant and Facilities Manager.
• Responsible for all other projects, tasks, etc., as assigned by the Pastor.

Qualifications
• Practicing Roman Catholic in good standing who supports and upholds the mission of the Gospel and the Catholic Church by modeling the teachings of the Catholic Church in keeping with the Catechism of the Catholic Church.
• A four-year degree from an accredited university's School of Business is required; CPA or MBA preferred.
• Minimum of 3 years of experience and a strong working knowledge of accounting principles, financial reporting, and financial forecasting.
• Experience managing budget processes, including the ability to assist other staff members in this area.
• Strong computer skills as well as experience working with QuickBooks and Microsoft Office applications required.
• Ability to set and work toward goals and deadlines and manage multiple priorities.
• Ability to honor and maintain confidentiality.
• Ability to work as a team player with staff, volunteer, and diocesan personnel.
• Prior parish or non-profit work experience preferred.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands; and talk or hear. The employee frequently is required to walk and reach with hands and arms. The employee is occasionally required to stand. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Working Environment
The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level is usually quiet to moderately loud. This position requires frequent evenings and/or weekend work. The Pastor is open to discussion regarding a flexible working schedule.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by team members within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About the Employer

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