Accounting Assistant

Job Description

POSITION SUMMARY
The Accounting Assistant reports to the Parish Business Manager and assists with the management of financial data entry in the parish database. This position also processes cash receipts, Accounts Payable, Payroll, and Year-End Reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES
• Supports the Business Manager to provide efficient, effective, timely, and quality service for staff and parishioners.
• Using QuickBooks, performs general accounting functions for the parish, including reviewing, coding, entering and paying bills, reconciling vendor statements, researching bill discrepancies, maintaining vendor relations and recording deposits, etc.
• Processes Payroll and Accounts Payable.
• Processes donations.
• Assists Business Manager with creation of parish and departmental budgets.
• Assists Business Manager with all aspects of the weekly collection counting, including overseeing volunteers and making the deposits, ensuring all cash handling procedures are followed.
• Processes New Hires and Terminations.
• Ensures internal controls, such as segregation of duties, are in place and followed, along with other Business Office policies and procedures.
• Assists Business Manager with the preparation for the annual audit/Agreed-Upon Procedures.
• Other duties as assigned by Pastor and/or Business Manager.

QUALIFICATIONS
Education and Experience:
• Associate's Degree in Accounting or related field.
• Three or more years' experience in accounting position preferred.
• General ledger bookkeeping experience preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP) preferred.

Other Requirements: Practicing Roman Catholic in good standing who supports and upholds the mission of the Gospel and the Catholic Church by modeling the teachings of the Catholic Church in keeping with the Catechism of the Catholic Church.

Language skills:
• Strong verbal and written communication skills
• Proficiency in composing reports and correspondence.
• Ability to read and understand Church documents and guidelines.

Reasoning Ability:
• Must be detailed orientated and capable of checking own work for editing/proofing.
• Ability to solve problems, make sound decisions, and professionally & pastorally represent the parish in the community.
• Ability to relate to a variety of people, regardless of age, ethnicity, or socio-economic background.
• Ability to maintain confidentiality.

Technical Skills:
• Required proficiency in Word, Excel, Microsoft Office, QuickBooks, and church membership software, preferably ShelbyNext.
• Excellent math and calculation skills required.
• Excellent planning, organizing, and communication skills required.
• Able to work independently.
• Able to manage time well.
• Able to read, comprehend and write instructions, correspondence, and memos.
• Able to maintain a good working relationship with co-workers.

Working Conditions: The employee must schedule office time to complete tasks and meet with staff and parishioners. The employee must be able to work cooperatively with other members of the staff and with parish leaders and volunteers. Must be able to thrive with minimal supervision.

Physical Demands: While performing the duties of this job, the employee must be able to transport materials and equipment (up to 25 pounds) to and from various locations. The employee is regularly required to sit for extended periods of time, use hands in repetitive motion tasks, handle objects, talk and hear. Specific vision abilities required include close vision, depth perception, and ability to adjust focus.

About the Employer

Love God, Embrace All People, Share the Gospel Joyfully