Vocations Office Coordinator

Job Description

The Vocations Office of the Diocese of Tulsa and Eastern Oklahoma is seeking suitable candidates for full-time position of Vocations Office Coordinator. This position reports directly to the Vocations Director.

Key Tasks:
• Provides support and assistance to the Director to ensure the effective use of time and productive interactions with seminarians and the public
• Reviews, prioritizes, directs and delegates a wide variety of complex and confidential requests that are presented to the Director for consideration
• Possesses strong interpersonal skills in interacting and collaborating with others in promoting vocations
• Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the Director, and occasionally, the Bishop
• Creates or directs the creation of reports, charts, certificates, and other presentation materials for the Director
• Coordinates projects, travel arrangements (incoming and outgoing), meetings, and other group activities
• Assists the Director (sometimes outside of regular Office Hours) with activities and events in promoting vocations to the priesthood and religious life, especially for women
• Responsible for all seminarian files, records, and updates as required (predominantly and normally confidential)
• Acts as the liaison between the Vocations Office (and seminarians) and seminaries and seminary personnel and parishes throughout the Diocese
• Review and adhere to the Diocesan Personnel Handbook and all other Chancery policies
• Execute all other duties in a timely manner as assigned

Key Skills:
• Excellent communications skills
• Greater flexibility, approachability, and availability are a must
• Superb organization skills; able to plan and execute complex events and meetings
• An independent self-starter who is able to work well with colleagues and volunteers
• Proficient in PC or Mac; including Word, Excel, and Outlook
• Fluency in Spanish is preferred

Key Attributes:
• A Catholic in good standing with the Catholic Church
• A missionary disciple dedicated to the Proclamation of the Gospel
• A servant-leader willing to serve others through fidelity and excellence

Interested applicants should send a resume with cover letter to: tim.obrien@dioceseoftulsa.org

About the Employer

The Roman Catholic Diocese of Tulsa and Eastern Oklahoma proclaims in word and deed the saving message of Jesus Christ and His Church that all may know, love, and serve Him.