Business Manager

Job Description

PRIMARY FUNCTION OF THIS POSITION: The Business Manager oversees the general office, business, and financial activities of the pastorate to include Epiphany Parish in Mason City and Sacred Heart Parish in Manly.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
General Administrative and Office Management
1. Provide supervision of secretary/receptionist, maintenance custodian, and contractors
2. Provide administrative, purchasing, and clerical support to ministry staff
3. Manage information technology needs and requirements
4. Site Coordinator for Catholic Mutual Group

Financial
1. Prepare and oversee the preparation of all bill payment, payroll, banking, tithing and tax related matters, as well as the overall financial recordkeeping for the parish
2. Prepare the annual parish budget with input from the Finance Council
3. Work with the CPA to prepare monthly financial statements and present to the Pastor and Finance Council
4. Provide regular reporting of finances and information to the Finance Council and Pastoral Council, including preparation of financial statements and annual reports for both parishes
5. Schedule and manage volunteers to count weekend collections
6. Prepare the annual financial reports for Epiphany Parish, Sacred Heart Church and Sacred Heart cemetery for submission to the Archdiocese
7. Ensure proper checks and balances are in place for all funds coming into and going out of the parish
8. Coordinate and oversee all methods of giving to include ACH, bill pay and on-line contributions

Facility Management
1. Oversee the scheduling of facility halls, classrooms and meeting rooms
2. Maintain security of all property
3. Coordinate and oversee all cleaning and upkeep of facilities
4. Contact and coordinate vendors/contractors for facility/equipment repair and maintenance

Personnel Management
1. In consultation with the Pastor, develop personnel policies, hiring and termination procedures for inclusion in the parish Employee Handbook and maintain employee job descriptions and employee files
2. Coordinate human resource needs for present and new parish employees including benefits, insurance and required documentation

Committees
1. Attend and maintain a support role in the Finance Council and Buildings & Grounds Committee
2. Assist and help coordinate fundraising activities

POSITION SPECIFICATIONS/REQUIREMENTS:
Qualifications
1. Bachelor's degree in business related field preferred but not required
2. Five or more years of experience in business management preferred
3. Previous supervisory experience
4. Active participation in the work of the Catholic Church and ability to participate in the full sacramental life of the Church
5. Uses computers and computer systems efficiently for communication, records, and record preparation
6. Has a high level of communication skills both verbal and written with the Pastor, parish staff, parishioners, and the community
7. Has a high level of integrity and sense of responsibility with regards to confidential information
8. Foster the ministry of parish volunteers in various areas via invitation, screening, training and encouragement

About the Employer

Forming disciples to joyfully love and serve God and others.