Program Assistant for Youth, Young Adults, Young Families

Job Description

Position Summary: The Program Assistant provides administrative and logistical support to the Director and Assistant Director, ensuring the smooth operation of youth, young adult, and young family ministries. This part-time role supports ministry coordination, volunteer management, and event execution..

Hours:
• Part-time (20 hours/week), with a mix of daytime, evening, and weekend commitments.

Responsibilities:

Administrative & Office Support
• Assist with scheduling and coordinating ministry events.
• Manage email communication and Flocknote announcements for various programs.
• Maintain participant records, permission forms, and diocesan compliance documentation.
• Assist with budget tracking and purchasing necessary ministry supplies.

Program & Event Coordination
• Provide logistical support for youth ministry nights, retreats, and service projects.
• Help with the setup and teardown of ministry events and meetings.
• Coordinate volunteer sign-ups and maintain communication with youth and families.

Communications and Outreach
• Assist in social media updates and marketing materials for youth, young adult, and family ministries.
• Support website updates related to ministry events.
• Handle general inquiries about ministry programs and assist with registration..

Qualifications:
• Practicing Catholic with familiarity in youth and young adult ministry.
• Strong organizational and administrative skills.
• Proficiency in Microsoft Office, Google Suite, and social media platforms.
• Ability to multitask and work collaboratively in a ministry environment.
• Availability for evening and weekend events as needed.

Supervision & Accountability:
• Reports to the Director of Ministries to the Youth, Young Adults, and Young Families
• Collaborates with parish clergy, religious education staff, and school faculty.

About the Employer

Our parish, a Minor Basilica, was founded in 1795 in historic Old Town Alexandria and is the oldest Catholic parish in the Commonwealth of Virginia. We are part of the Diocese of Arlington and have over 3,000 registered families.