Finance and Operations Manager

Job Description

Key Responsibilities:
1. Financial and Compliance Management
• Oversee financial processes, including tracking expenses, generating invoices, and ensuring timely payments.
• Assist with budget tracking, financial reporting, and collaborating with the Executive Director and accounting partners.
• Ensure all financial records are up-to-date and align with organizational goals.
• Help set, manage, and track event budgets and other financial projections for organizational growth.
• Support in managing financial audits and ensuring compliance with financial policies and regulations.
• Stay informed of nonprofit legal regulations, ensuring The Angelico Project complies with all applicable requirements.
• Monitor insurance policies, liability coverage, and other legal and regulatory obligations.
• Ensure The Angelico Project adheres to the highest standards of operation for nonprofits in the region.

2. Database, Recordkeeping, and Technology Management
• Oversee website maintenance
• Maintain organizational databases, including donor records, contact lists, event registrations, and financial data.
• Ensure data and file integrity, security, and accessibility for relevant stakeholders.
• Support staff in utilizing CRM tools for effective donor engagement and tracking.
• Ensure all necessary hardware, software, and systems are in place to support operations.
• Manage software subscriptions and ensure technology is up-to-date and optimized for efficiency.
• Oversee technical support for day-to-day operations, ensuring systems run smoothly.

3. Office, Operational, and Facilities Management
• Oversee the organization and decor of the office space to maintain a welcoming, professional atmosphere.
• Order supplies and manage office logistics to ensure efficient operations.
• Manage print orders, mailings, and ensure professional formatting of organizational materials (e.g., letterhead, event programs).
• Ensure smooth execution of all office-based and operational tasks, from supply management to print production.
• Assist in the search for interim space, project costs associated with an interim space etc,
• When we move into a new space, oversee the management and maintenance of the facility

4. Human Resources and Employee Support
• Document all organizational key processes
• Develop onboarding/ training manual for all staff and board positions
• Assist in coordinating employee benefits, including health insurance and other HR-related tasks.
• Work with payroll departments to ensure accurate and timely payroll processing.
• Support onboarding and offboarding processes for employees and volunteers, ensuring proper documentation and compliance with internal policies.

Technologies & Software
The Business Manager will be expected to be comfortable using or confident in learning to use the following technologies:
• QuickBooks
• QGiv
• Salesforce
• Constant Contact
• Google Drive (Docs, Sheets, Gmail)
• GoDaddy
• WordPress
• Canva

Qualifications:
Education: Bachelor's Degree in Business Administration, Finance, Accounting, or a related field preferred but not required.

Experience: 2+ years of experience in business management, operations, or administrative support, preferably in a nonprofit or mission-driven organization.

Skills & Competencies:
• Financial management and budgeting experience.
• Strong organizational skills and ability to handle multiple tasks.
• Exceptional written and verbal communication skills.
• Experience with database management and CRM systems.
• Proficiency with office technology and software (QuickBooks, Salesforce, Constant Contact, etc.).
• Ability to maintain confidentiality and handle sensitive information.

Personal Characteristics:
• Commitment to the Catholic Church: A person who demonstrates respect for and fidelity to Church teachings, liturgy, and traditions.
Entrepreneurial Spirit: A self-starter who thrives in a start-up environment and is excited to build and improve operational systems.
• A Heart for Evangelization: Passion for supporting the mission of The Angelico Project, helping others connect with the beauty of the Catholic faith through art and culture.
• Highly Organized and Detail-Oriented: Ability to manage multiple priorities, track intricate details, and ensure smooth operations.

Work Environment & Location:
Our office is located in Lakeside Park, KY, with activities across the Greater Cincinnati Area. The Business Manager will primarily work from the office, with some flexibility based on organizational needs. Occasional evening or weekend work for events and organizational meetings may be required.

Salary & Benefits:
• Competitive annual salary with room for growth, based on performance and organizational milestones.
• Healthcare benefits or a stipend to cover healthcare costs.
• Flexible work schedule and generous time off, with encouragement to attend daily Mass or Holy Hour.
• An exciting, dynamic work environment with the opportunity to contribute to a vibrant mission.

How to Apply:
To apply, please email your resume, cover letter, and four references to Brad Torline, Executive Director, at admin@angelicoproject.org. We look forward to hearing from you and learning how you can contribute to the growth of The Angelico Project!

About the Employer

The Angelico Project is an exciting and growing Catholic apostolate with a mission to draw people closer to Christ and the Church through art, thought, and culture that reflects Truth, Goodness, and Beauty. We host art exhibitions, sacred architecture tours, concerts, film screenings, and theatrical performances, with the vision to make our region the center of a new renaissance of Catholic culture. Our 10-year goal is to build and endow The Angelico Center for Art, Thought, & Culture.