Administrative Assistant for Vocations

Job Description

ABOUT THE POSITION

The Vocations Office of the Dominican Friars Province of Saint Joseph is looking to hire a part-time Administrative Assistant in Washington, D.C., to support the Director of Vocations.

Duties will include:

- Basic Bookkeeping: recording income and expenses in Quickbooks, keeping track of receipts and appropriately documenting expenses, preparing checks and reports as needed
- Administrative Support: assisting the Director of Vocations in keeping track of paperwork and correspondence with aspirants and applicants to the Province
- Communications Support: assisting in the maintenance of email lists in Mailchimp, designing and writing emails and social media posts
- Event/Travel Support: assisting with travel arrangements and shipping necessary print materials in advance of the Director of Vocations' travel

QUALIFICATIONS

1.) Faithfully Catholic
- Applicants must be practicing Catholics in good standing who assent to and profess the Catholic faith in its entirety as presented in the Catechism of the Catholic Church
- Passionate about the Dominican mission and charism
- A general understanding of the priesthood and of religious life
- Personal knowledge of the Dominican Friars or another religious community would be a plus

2.) Team player
- Strong interpersonal and communication skills and the ability to develop professional relationships of trust and respect with friars, colleagues, and young men in inquiring about a possible vocation
- Good work ethic with a continued willingness to learn and grow

3.) Strong performer
- Organized and detail oriented
- Pleasant and effective communicator, especially via email and phone
- Mastery of Microsoft Word/Excel (including the ability to mail merge), and mastery of Google Docs/Google Sheets/Google Drive is necessary
- Experience with Quickbooks would be a plus; ability to learn quickly is necessary
- Basic graphic design skills or the ability to learn them would be a plus

IMPORTANT NOTES

This position is part-time, paid at $25 per hour for 20-25 hours per week. Work would be performed at the Dominican House of Studies in Washington, D.C.

The scheduled hours for this position can be anytime within normal business hours (9:00am to 5:00pm, Monday through Friday), 4-5 hours per day.

Because of the highly confidential nature of this position, maturity and extreme discretion are required, and a non-disclosure agreement must be signed.

To apply, please email a resume and a cover letter describing what prompted you to apply for this position to df@dominicanfriars.org. Please include "Administrative Assistant for Vocations" in the subject line of your email. Thank you for considering the Dominican Friars; we look forward to hearing from you.

About the Employer

Founded in 1805, the Dominican Province of Saint Joseph extends from New England to Virginia to Ohio. The Dominican Friars of the Province of Saint Joseph work for the glory of God and the salvation of souls by building up the local and universal Church, bringing truth to college campuses, and evangelizing the nation.