Business Manager

Job Description

The Business Manager (BM) provides essential financial and operational support to the Pastor in the overall administration of the Business Office for both the Parish and School. This role encompasses financial oversight, property management, personnel procedures, and office operations to ensure smooth and efficient administration.
The BM assists the Pastor in managing parish and school finances, overseeing property maintenance, and coordinating office functions. Additionally, the BM plays a key role in personnel management, participating in the selection of staff and assisting with human resource procedures. The BM is also responsible for maintaining in-house personnel records and ensuring compliance with Human Resource policies and procedures in alignment with the Archdiocese of San Antonio.
This position requires active participation in Finance Council meetings, where the BM presents financial reports and documentation for review. The BM must ensure accuracy in financial reporting and contribute to strategic financial planning to support the mission and sustainability of the Parish and School.

Position Responsibilities:

Essential Duties
• Responsible for all parish & school accounting, including but not limited to payroll, accounts payables, accounts receivables and financial reporting.
• Maintains complete and accurate records of all parish & school financial, employment and business transactions. Assures that all financial, employment and business records and all transaction data are correctly, accurately, and timely documented and maintained.
• Responsible for the daily coordination, monitoring, and control of all parish & school departmental and organizational funds.
• Oversees counting and depositing of all parish & school funds; manages parish & school bank accounts.
• Ensures that all parish & school bills are paid on a timely basis including but not limited to taxes, fees, and insurance bills. Ensures all federal and state financial regulations are followed and complied with.
• Maintains a responsible cash flow management system and maximizes cash management resources.
• Maintains accurate financial records and files.
• Assists the Pastor & Principal in the management of all parish & school program budgets and evaluates program budgets with the professional staff.
• Provides accurate and timely financial reports, consults with, and advises the Pastor, Principal and Finance Council bringing any financial concerns to their attention as soon as they become apparent.
• Serves as liaison between the Parish, School and the Archdiocese on financial and Human Resources (HR) matters.
• Prepares, administers, and reviews the annual fiscal budget in collaboration with the Pastor, Principal and Finance Council as well as analyzes business performance against budget and parish goals.
• Coordinates parish fund-raising programs, stewardship, planned giving, and endowment programs.
• Recommends financial strategies and applicable committee usage to the Pastor.
• Participates in all parish staff meetings and Finance Council meetings as required.
• Assists the parish's Finance Council and Parish Council in promoting financial stewardship in the parish, including providing transparent reporting systems that foster trust in the parish community.
• Solicits and reviews vendor agreements, bids, and quotes; provides recommendations to the Pastor, Principal and Finance Council accordingly.
• Parish's representative to financial institutions, vendors, and governmental authorities.
• Attends Archdiocesan meetings and trainings as necessary, representing the Parish and the Pastor.
• Consults with and advises the Pastor, Principal and Finance Council on business and financial matters.
• Coordinates parish & school liability and property insurance, and worker's compensation with Archdiocesan insurance programs.
• Maintains good working relationships and effective communications between the parish, school, child development center and its various outside groups.
• Supervises the financial aspects of any major parish & school construction, improvement, or repair.
• Coordinates procurement and maintains accountability of capital equipment.
• Assists with the planning, coordination, and promotion of all parish-wide events including but not limited to the parish's calendaring, Spring and Fall Festivals, Casino Night, and parish fundraising.
• All other duties as deemed necessary by the Pastor.

Additional HR Duties
• Ensures job descriptions, reporting relationships and salary structure is accurate, up to date; administers salaries and benefits programs for all parish employees in alignment with Archdiocesan guidelines, plans, and programs.
• In collaboration with the Pastor, implements parish human resources policies and procedures.
• Coordinates and tracks leave (annual, personal, and sick) for all parish employees.
• Advises Pastor regarding pay rates, wage increases, and Cost of Living Allowance increases on a yearly basis.
• Coordinates the recruiting, hiring and termination of parish employees.
• Develops and implements a comprehensive staff training program for parish staff, including but not limited to disaster preparedness, employee safety, job-specific requirements, Safe Environment, and operational processes.
• Establishes and maintains employee evaluation processes for parish staff in compliance with Archdiocesan norms.
• Recruits, trains, and supervises parishioners who volunteer for service to the parish office, building and grounds committee, capital campaigns, stewardship, and special projects.
• Must maintain a high level of confidentiality.

Property and Equipment Management
• In cooperation with the parish finance council, develop and administer policies and procedures concerning the use of all Parish properties and facilities.
• Assists Pastor in overseeing facilities management and maintenance of parish & school grounds.
• Ensures all office equipment including, telephones, computers, and information systems, are in good working order and communicates issues to Pastor for maintenance and repair
• All other duties as assigned

Minimum Qualifications:
Education
• Bachelor's degree in Business, Accounting, or related field, with course work in business, math, accounting or recordkeeping.
• Master's degree preferred
Experience
• Minimum of two (3) years of experience in bookkeeping or accounting.
• Minimum of four (4) years of experience in a progressively responsible business and supervisory role.
• Previous experience performing general human resources functions or duties.
• Previous experience processing/auditing payroll and managing budgets.
Licenses and Credentials
• Compliance with Archdiocesan Safe Environment requirements.
• Reliable transportation
• Valid driver's license
• Valid vehicle insurance
Minimum Knowledge and Skills:
• Knowledge of accounting principles and practices.
• Experience with various computer applications, specifically ParishSOFT and Paylocity
• Working knowledge of Microsoft Word, Publisher, Excel, PowerPoint.
• Working knowledge of Google Docs, Sheets, Slides, Meet.
• Effective oral and written communication skills.
• Excellent customer service skills.
• Ability to prioritize and organize work effectively.
• Accurate recordkeeping and efficient filing skills.
• Bilingual (English-Spanish) preferred but not required.
• Knowledge and understanding of the Catholic Church
• Thorough understanding of non-profit accounting, bookkeeping and financial management systems.
• Previous management/supervisor experience required

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.

About the Employer

We, the parishioners of St. Paul Catholic Church, are built on strong tradition, rooted in faith, sacrifice and service. We commit ourselves to strengthening the Body of Christ by deepening our faith, sharing our gifts and talents, and improving our varied ministries. We dedicate ourselves to seeking unity as the Body of Christ so that we can appreciate, celebrate and share the gift of who we are. We believe that we are on a Spirit-filled journey that nurtures and strengthens our individual and community faith.