Business Administrator and Office Manager

Job Description

Job Summary:

The Business Administrator & Office Manager plays a crucial role in ensuring the functioning of Our Lady of the Mount (OLM) by overseeing various administrative tasks like budgeting, financial reporting and facility maintenance, as well as managing office resources. The Business Administrator & Office Manager coordinates office activities and operations to secure compliance with church regulations and aligns with the church's mission and values.

Responsibilities:

Administrative Management
-Oversee the office staff at Our Lady of the Mount.
-Establish work priorities and ensure deadlines are met and procedures are followed.
-Oversee and coordinate office administrative procedures and implement new procedures when required.
-Oversee purchasing, including office supplies inventory.
-Is the administrator for all online activities.
-Provide support for ministry programs.
-Maintain a safe, secure, and pleasant work environment.

Payroll & Financial Management
-Develop annual budget with accountant and head of Finance Council.
-Prepare, submit and post payroll twice per month, including accurate time reporting and benefits contributions/payments.
-Oversee the count of weekly collections and make bank deposits on timely basis.
-Post collections, other contributions and deposits on a timely basis.
-Oversee income and expense tracking.
-Prepare and mail checks to suppliers.
-Submit monthly diocesan assessment payments on timely basis.
-Prepare, with OLM accountant, financial reports for the leadership team.
-Attend quarterly finance council meetings.

Records and Documentation
-Submit monthly income and online contributions to the Finance Council
-Submit bank statements and online contributions to OLM accountant monthly
-Maintain office files and records, ensuring they are up-to-date and properly managed.
-Provide second collection contribution amounts for publication in church bulletin
-Update restricted donations files and send acknowledgement letters
-Open and sort incoming mail.
-Oversee timely recording of sacramental books.
-Manage OLM lease contracts.
-Prepare contributions statement annually for tax filings.

Requirements and Skills:

-Commitment to the church's mission and values.
-Proven experience in office management or a similar administrative position.
-Proficiency in QuickBooks and MS Office (Excel, Word, PowerPoint)
-Excellent organizational and time management skills.
-Ability to multitask and prioritize work.
-Attention to detail and problem-solving skills.
-Strong written and verbal communication skills.
-Interpersonal skills to interact effectively with parishioners, staff and volunteers.

Education and Other Experience:

-High school diploma or equivalent; a degree in Business Administration or a related field is preferred.
-Certification in church office management or administration is a plus.
-Relevant job experience.

Salary:

Salary commensurate with qualifications and experience

Hours:

Monday-Friday, flexible hours, approximately 25 hrs weekly

About the Employer

Our Lady of the Mount Church is a suburban based Catholic Parish of approximately 1800 families. "Inspired by Our Lady, we welcome all as we worship God and witness our Faith through love and service."