Parish Front Office Manager

Job Description

Saint Frances Cabrini Parish in West Bend is seeking someone to fill the full-time role of Front Office Manager.
The main duties of this position are to assist in the day-to-day requests of our parishioners, priests, and staff. This role serves in the ministry of hospitality, often being the welcoming face of Saint Frances Cabrini. The Front Office Manger coordinates campus-wide scheduling, volunteers, and the daily activity within the office. The Front Office Manager provides clerical support for the priests, as well as the pastoral staff as needed.

Normal working hours are Monday through Friday: 8:00am-4:30pm

Start Date is June 1, 2024

To Apply: email your resume and cover letter to: jobs@wbparishes.org

Position Title: Saint Frances Cabrini Front Office Manager

Compensation: Based on annual Archdiocesan personnel survey recommendation (Salary)
Status: Full time, non-exempt - Salary
Primary Function of This Position:
The Front Office Manager assists in meeting the day-to-day requests of all those who contact and/or visit the parish office, serving in the ministry of hospitality, oftentimes being the welcoming face of Saint Frances Cabrini. The Front Office Manager coordinates campus-wide scheduling, volunteers, and the daily activity within the office. The Front Office Manager provides clerical support for the priests, as well as the pastoral staff as needed. Normal working hours are Monday through Friday: 8:00am-4:30pm

Major Responsibilities and Regular Activities:

Answers phones, greets visitors in a welcoming manner
Manages the ACS parishioner information database, and manages the facilities calendar for the parish.
Assists the pastor in managing parish records, including sacramental registers and Mass intentions; regularly updates parish information for the Archdiocese and prepares reports when needed.
Provides administrative support to the office departments.
With the Director of Administrative Services, assists in management of office equipment (phones, copiers, postage machine, etc)
Other Duties as assigned.

Position Requirements:

Skills, Knowledge and abilities:
Practicing Catholic with knowledge of Parish life.
Warm and Welcoming Disposition
Excellent written and verbal communication skills and grammatical knowledge
Knowledge of MS Office and Google
Ability to learn various software utilized in phone/security/database/facility operations.
Willingness to learn and comply with Archdiocesan policies and templates
Highly organized with a keen ability to prioritize tasks
Creative Problem Solving skills

Education, training and/or experience:
High School diploma plus 3-5 years of administrative experience in a professional office environment.

About the Employer

We are a Eucharistic family, inspired by Mother Cabrini, adoring the Sacred Heart of Jesus, forming grateful disciples and joyfully serving His people.