Executive - Administrative Assistant to the Clergy

Job Description

ROMAN CATHOLIC DIOCESE OF ORANGE
OUR LADY OF GUADALUPE CHURCH, LA HABRA

POSITION TITLE: Executive/Administrative Assistant to the Clergy

JOB CLASSIFICATION: Part-Time, Non-exempt

HOURLY PAY RANGE: $25.00 - 30.00 per hour, based on experience, qualifications, and education.

DEPARTMENT/PROGRAM: Our Lady of Guadalupe Church, La Habra

REPORTS TO: Fr. William Goldin, Parochial Administrator; Fr. Gaston Mendiola Arroyo, Parochial Vicar (as of July 1, 2024); and Scott Miller, Interim Business Manager

Primary Purpose/Summary:

Performs diverse administrative duties in a broad scope of professional and confidential support to the Parochial Administrator, Fr. William Goldin, and the Parochial Vicar, Fr. Gaston Mendiola Arroyo (as of July 1, 2024), in support of their parochial/ministerial communications/interactions with the parishioners of Our Lady of Guadalupe Church. As the Executive/Administrative Assistant to the Parochial Administrator and Parochial Vicar, this part-time non-exempt position facilitates the ministerial duties of the Parochial Administrator and Parochial Vicar, by performing back-end duties to ensure that they can focus on their sacramental/ministerial roles more effectively.

Responsibilities/Duties:

• Screens incoming telephone calls and correspondence (exercising tact and discretion);
• Respond to routine matters on own initiative;
• Receives and directs information from phone calls, emails, or mail, referring and relaying information through the staff, as needed;
• Manages the Parochial Administrator's and Parochial Vicar's calendars: scheduling appointments, meetings, and events, and preparing and maintaining the advance schedule of the PA and PV;
• Answering routine questions.

Required Qualifications:

• Bilingual (English/Spanish);
• Bachelor's degree;
• Minimum 2 years of office environment experience;
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint;
• Excellent organization and time management skills;
• Detail-oriented, quick learner and ability to take initiative when need is identified;
• Ability to work independently and as a team member;
• Ability to respond with positive attitude under pressure;
• Goes above and beyond to provide excellent customer service;
• Timely completion of assignments and ability to prioritize;
• Ability to process high volume of inquiries;
• Effective oral and written communication, and problem-solving skills;
• Takes initiative to learn and develop oneself;
• High degree of commitment and adherence to deadlines;
• Strict standard of confidentiality and ethics;
• Commitment to the mission of the Catholic Church;
• Assist with other projects as assigned.

Preferred Qualifications:

• Church or non-profit experience;
• Practicing Roman Catholic.

About the Employer

We are a vibrant and community oriented multi-ethnic parish in La Habra, California (north Orange County), committed to spreading the Gospel of Jesus Christ for the salvation of souls.