Administrative Assistant - Development Department

Job Description

Job Purpose:

The Development Administrative Assistant plays a key role in supporting the Development team by managing administrative tasks, assisting with fundraising activities, assisting with donor database management, and supporting special events. This position helps to enhance donor relations, streamline communication efforts, and track development activity for CCETN. This position reports to the Director of Development and has no supervisory responsibilities.

Job Responsibilities:

• Receive and track daily donations and process as needed
• Assist with additional administrative tasks to support the CCETN Development team
• Support tracking of fundraising efforts and maintain constituent information
• Enter meeting data and donor interactions in the database
• Serve as backup for the Database Specialist, processing donations and other funds when necessary
• Assist Development Representative with planning, preparation, and execution of special events
• Assist in coordination of mailings and e-solicitations
• Assist Communications Coordinator with managing social media communication
• Enhance donor relations by tracking and addressing donor requests
• Ensure timely response to donor communications
• Generate donor reports and draft donor letters
• Assist with tracking development activity and preparing relevant reports

Job Requirements:

• Must be able to move up to 25 lbs.
• Must be an organized self-starter who can handle multiple assignments and meet deadlines
• Must have strong written communication skills and possess the ability to write clear, structured, grammatically correct, articulate, and persuasive grants
• Must be a able to work independently as well as part of a team
• Must have strong editing skills and attention to detail
• Must be willing to travel if required
• Must maintain any training and certification requirements
• Must support the teachings of the Catholic Church and embody our organization's mission and culture through behavior and daily interactions
• Regular and predicable on-site attendance is required

Job Qualifications:

• Minimum of 1 year of experience in an administrative role, with preference for experience in development or accounting
• High school diploma required; Associate degree is preferred
• Knowledge of fundraising information sources and familiarity with research and prospecting techniques
• Knowledge of basic fundraising techniques and strategies
• Proficient in Microsoft Office applications

About the Employer

WHO WE ARE: A coalition of service driven community centered programs empowered by the grace of Jesus Christ. We help foster human dignity of the vulnerable in our region through shelter, counseling, education, advocacy, and reverence for life.

WHAT WE DO: CCETN provides services to anyone with demonstrated need, regardless of race, income or religion; we estimate that fewer than 5% of all clients served are Catholic. We welcome opportunities to work collaboratively with other community resources to serve those in need.

WHAT WE BELIEVE: Following the example of service Christ lived on Earth, we promise to be good stewards of the resources entrusted to us. We are guided by the principles of Catholic Teaching including reverence for all life, compassion, and integrity for all people.