Diocesan Tribunal Assistant and Ecclesial Notary

Job Description

Position Title: Diocesan Tribunal Assistant / Ecclesial Notary
Department: Diocese of Baker Matrimonial Tribunal
Reports to: Chief Operating Officer
Location: Redmond, OR
Date Posted: March 2025
Classification: Full-Time, Non-Exempt

General Summary:
Are you looking to serve God and the Church in an intentional way while supporting your spirituality and growth? The Diocese of Baker offers you a unique opportunity. In collaboration with the Tribunal staff and the Bishop, the Assistant/Notary helps petitioners present their case for nullification of marriage to the Church for evaluation so they can put their lives in right order with God.

This position provides a unique opportunity for an employee who is able to multitask within established processes, combining information accuracy, effective communication skills, and a willingness to serve.

Expectations:
professional temperament and appearance
ability to relate to a variety of personalities and cultures with friendliness and poise
effective communication skills-telephone, e-mail, in-person
fluency in oral and written English (correct spelling, grammar, and punctuation)
knowledge of spoken and/or written Spanish desirable
ability to organize and collaborate
working knowledge of current office practices and equipment
proficiency in Microsoft Office and Google suite
openness to deepen understanding of the mission of the Catholic Church and the healing ministry of the Tribunal

Key Responsibilities:
Under the direction of the Judicial Vicar of the Diocese:
masters the procedures of the Tribunal
develops a working familiarity with Church law on marriage
observes strict confidentiality at all times
answers incoming phone calls and emails to the Tribunal office
assists persons seeking information regarding annulments
serves as Ecclesial Notary for Tribunal purposes
verifies legitimacy of appropriate documents
handles correspondence regarding annulment cases
maintains current and archival filing systems of the Tribunal
organizes and attends weekly case review and drafts necessary decrees or correspondence
processes pre-marital paperwork
attends canon law training workshops and conferences as necessary

All interested applicants are asked to send: a completed Diocese of Baker Employment Application (found on DioceseofBaker.org website), your resume and cover letter to Mark French, Chief Operating Officer - electronically to mark@dioceseofbaker.org, or by hard copy to Diocese of Baker, 641 SW Umatilla Ave, Redmond, OR 97756.

About the Employer

The Roman Catholic Diocese of Baker is a missionary diocese comprising 18 counties covering the eastern two-thirds of the State of Oregon (66,826 square miles). Predominately rural, the diocese serves approximately 40,000 Catholics in 36 parishes, 23 missions and 5 Catholic schools . it is also home to three Indian reservations and a large growing Hispanic population (approx. 40%). There are 30 active diocesan priests (16 from Baker and 14 from other dioceses), 4 religious order priests and 13 sisters working the diocese. Website: www.dioceseofbaker.org.