Diocesan Data Admin and Digital Tech, Librarian

Job Description

Position Title: Diocesan Data Admin & Digital Tech/Librarian
Department: Diocese of Baker, Office of Stewardship
Reports to: Chief Operating Officer
Location: Redmond, OR
Date Posted: March 2025
Classification: Full-Time, Non-Exempt

General Summary:
Are you looking to serve God and the Church in an intentional way while supporting your spirituality and growth? Then join us in this unique opportunity with the Diocese of Baker in Central/Eastern Oregon. We are a close group and looking for a dynamic team player who can bring the necessary skill set to provide creativity, and willingness to learn while managing confidentiality and accuracy of donor's support and their contribution to our mission. The ideal candidate is well-organized, logical, and collaborative.

Qualifications:
This role provides a unique opportunity for an employee who is able to multitask while maintaining information accuracy, effective communication skills, donor administration, confidentiality and a willingness to serve. Working in alignment with the stewardship leadership, this person will have both creative communication and donor record administrative responsibilities.

The data management responsibilities include yet are not limited to collecting, managing, and reporting donor data in our diocesan software (ParishSOFT) requiring a great deal of precision and validation. The communication responsibilities include yet are not limited to organizing an existing digital photo library while receiving, editing, and tagging new digital photos, writing articles using new and/or old photos, and maintaining web pages.

Additional qualifications include:
* A practicing Catholic in good standing with the Church.
* 2+ years' experience as administrative assistant, public relations, digital images management.
* Ability to communicate effectively in English in oral and written (using correct spelling, grammar, and punctuation).
* Excellent organizational skills and attention to detail while maintaining strict confidentiality.
* Competent computer skills: Google Suite, Word, Excel, PowerPoint, Social Media.
* Ability to work and relate to a variety of personalities, ages, and cultures with diplomacy, friendliness, and poise.
* Able to work in a team-oriented environment, handle multiple assignments consecutively, and prioritize workload.
* Additional emphasis will be given to those who also possess the following:
o Ability to communicate in Spanish oral and written (using correct spelling, grammar and punctuation).
o Working knowledge of ParishSOFT Family Suite: Offering & Pledges software.

Key Responsibilities:
Under the direction of the Diocesan Communication & Development Mgr.:

Data Management:
* Process data accurately and timely into our donor database (ParishSOFT)
* Participate in ParishSOFT training and keep abreast of updates and best practices.
* Partner with the Development team in optimizing processes.
* Facilitate the coordination and data management of donor records with the parishes and diocesan teams.
* Assist with and review reporting needs of the parishes and diocesan teams.
* Collaboratively design and manage metrics and managerial reporting.
* Participate in diocesan trainings and workshops for parish/school staff and volunteers.

Librarian:
* Well organized to establish and maintain a photo/video library.
* Understand photograph technology of manipulating photos and videos to tell a story.
* Support the Diocesan Chronicle editor in finding and editing the best photos for upcoming articles.
* Create stories by combining strategy, objectives, and desired messages with written and photographic images.
* Assist in maintaining our Diocese website.
* Have enough technical background to understand/assist with our IT infrastructure.
* Be able to create, propose, and maintain process improvements.
* Other tasks as deemed necessary for operational efficiency and in assistance to the Chief Operating Officer.

All interested applicants are asked to send: a completed Diocese of Baker Employment Application (found on DioceseofBaker.org website), your resume and cover letter to Mark French, Chief Operating Officer - electronically to mark@dioceseofbaker.org, or by hard copy to Diocese of Baker, 641 SW Umatilla Ave, Redmond, OR 97756.

About the Employer

The Roman Catholic Diocese of Baker is a missionary diocese comprising 18 counties covering the eastern two-thirds of the State of Oregon (66,826 square miles). Predominately rural, the diocese serves approximately 40,000 Catholics in 36 parishes, 23 missions and 5 Catholic schools . it is also home to three Indian reservations and a large growing Hispanic population (approx. 40%). There are 30 active diocesan priests (16 from Baker and 14 from other dioceses), 4 religious order priests and 13 sisters working the diocese. Website: www.dioceseofbaker.org.