Administrative Assistant (HR)

Job Description

ADMINISTRATIVE ASSISTANT - HR
Full-time, Onsite, Irondale (Birmingham), AL. Not remote-eligible.

HOW YOU WILL IMPACT THE BIG PICTURE:
As the Administrative Assistant for the Human Resources department, you'll provide administrative support to the Vice President and HR team and valuable assistance to our employees that contributes to our mission.

WHAT YOU WILL DO:
• Serve as initial contact for employees and answer general questions on policies and procedures, routing to appropriate person as necessary.
• Receive and screen telephone calls, open incoming mail and route in a timely manner.
• Schedule meetings via Outlook calendar and/or MS Teams.
• Collect new hire paperwork and create employee personnel folders.
• Maintain personnel files, I-9s, benefit and term files, and other files in accordance with record retention policy.
• Help coordinate employee events including the Christmas luncheon, ice cream socials, food trucks, etc.
• Assist with the Service Anniversary Awards program.
• Place flower and gift basket orders for employee occasions, prepare employee birthday cards.
• Order and maintain inventory of office supplies.
• Maintain office equipment & place service orders as needed.
• Run various reports from HRIS (UltiPro) for VP of HR and others as requested.
• Code & track invoices for processing with the Accounting department.
• Prepare and maintain organizational charts.

ABOUT YOU:
• You have a minimum of 2 - 3 years of administrative office experience, including calendar management, scheduling appointments and knowledge of office management systems and procedures. Prior experience working in a Human Resources department is helpful.
• You possess strong computer skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat including ability to format Word documents, build simple Excel spreadsheets, create forms, and schedule Teams meetings.
• You have excellent oral & written communication skills, with a professional and approachable demeanor and strong customer service skills.
• You are able to maintain strict confidentiality and exercise discretion and good judgement.
• You have well-developed organizational, prioritization and time management skills.
• You exhibit a solid understanding of the Catholic Faith and commitment to EWTN's mission.
• You hold an Associate's Degree in Business or other relevant field.
• You are able to work 8:00AM - 5:00PM; flexible on hours to complete task at hand.

PREFERRED QUALIFICATIONS:
• Experience with HRIS systems (preferably UltiPro).
• Practicing Catholic preferred.

WHAT YOU'LL LOVE ABOUT WORKING HERE:
• We offer a career with purpose! Apply your God-given talents, knowing your contributions help advance EWTN's mission of sharing the Gospel with the world.
• Family-oriented working environment. We value the importance of work/life balance, and welcome you as an EWTN family member, not just an employee.
• Worship at work! Freedom to participate in daily Mass, Adoration, and prayer throughout your workday.
• Competitive salary and comprehensive benefits package including Health, Dental, Vision, Life/Disability insurance and Retirement Savings Plan.
• 11 Paid Holidays and generous Paid Time Off program.
• Tuition reimbursement for online continuing education and degree programs through our partnership with Catholic Distance University.
• Ability to learn alongside legacy employees while bringing new ideas to the growing team!

WHAT TO DO NEXT:
If you're ready to get started on EWTN's mission to bring the Gospel to the world, please apply at https://www.ewtn.com/employment

Click the "View Jobs" tab in the link above to start your application.

Thank you for considering EWTN and we look forward to hearing from you!

About the Employer

EWTN Global Catholic Network, in its 44th year, is the largest religious media network in the world. EWTN's 11 global TV channels are broadcast in multiple languages 24 hours a day, seven days a week to over 435 million television households in more than 160 countries and territories. EWTN platforms also include radio services transmitted through SIRIUS/XM, iHeart Radio, and over 500 domestic and international AM & FM radio affiliates; a worldwide shortwave radio service; one of the largest Catholic websites in the U.S.; electronic and print news services, including Catholic News Agency, "The National Catholic Register" newspaper, and several global news wire services; as well as EWTN Publishing, its book publishing division.