Executive Assistant to the Archbishop

Job Description

The Archdiocese of Kansas City in Kansas is the Catholic Church in Northeast Kansas: Growing as Disciples of Jesus; Making Disciples for Jesus. The Executive Assistant to the Archbishop is responsible for supporting the mission of the Office of the Archbishop by providing administrative support by managing daily operations of the Archbishop's office. This position is full-time, and will average 40 hours per week. This position is onsite with work completed in the Chancery office.

Duties and Responsibilities:

-Schedule and manage 25-35 weekly events, ensuring all Archbishop expectations, required liturgy items, and necessary documentation are prepared and communicated with involved entities.
-Professionally greet and provide hospitality to visitors including bishops and political figures who arrive for meetings, reserve meeting rooms, arrange catering and ensure time management of meetings.
-Maintain a follow-up system for action items, ensuring all correspondence has been completed and the initiating party has received a response.
-Draft written communications for the Archbishop, and proofread and edit homilies, Leaven columns, and letters.
-Coordinate all domestic and international travel, transportation and lodging.
-Prepare annual budget for the Archbishop's Office, approve invoices and expense reimbursements.
-Assist with technology needs including iPhone, computers, printers, recording devices and calendar apps. Update Archbishop's archdiocesan website page as needed.
-Manage an Administrative Assistant, with oversight of the Nurse Advocate for Archbishop Emeritus.

Knowledge, Skills and Abilities:

-Excellent verbal and written communication, interpersonal, problem solving, time management and organizational skills.
-Ability to maintain strict confidentiality of information and files.
-Must have strong attention to detail and the ability to multi-task.
-Ability to make decisions and take action with minimal direction.
-Demonstrated ability to use all standard office equipment including telephone systems, copiers, fax machines, computers, printers, and postage meters.

Qualifications:

-Bachelor's degree in related field is preferred.
-Minimum five (5) years of professional office experience supporting a senior executive is preferred.
-Proficiency with technology including the Microsoft Office Suite of products and other communication technology is required as is the ability to learn new technology as needed.
-Flexibility to occasionally work evenings and weekends is required.
Practicing Catholic in good standing, with strong working knowledge of the church is required.

Note: All employees are required to consent to a background check, commit to our Code of Conduct and Statement of Foundational Principles as they Relate to Employment policies and complete Safe Environment training before hiring.

The Archdiocese of Kansas City in Kansas offers a comprehensive health and welfare benefits plan including medical, dental and vision, a 401k plan that includes matching contributions, as well as generous paid time off policies such as vacation, sick leave and paid holidays.

About the Employer

We are the people of God of the Archdiocese of Kansas City in Kansas made one in Christ through Baptism. We are a Eucharistic family of faith called to live a personal relationship with Jesus Christ and to witness to His Gospel message.

Our mission is to pray and worship, to teach and share Christ's message, to nurture communities of faith, and to serve others in Christ's name as we journey with each other to the fullness of eternal life.