Human Resources Assistant

Job Description

SUMMARY:

The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations. General areas of responsibility include staff recruitment, benefit administration, organizing staff events and support of the overall human resource functions.

QUALIFICATIONS:

• Must understand and support the mission of the Daughters of Charity and Vincentian Values as stated in the Seton Employee Handbook
• Must possess personal qualities of integrity, respect for others, good judgment, and good communication skills

EDUCATION AND EXPERIENCE:

• Associate degree in Human Resources or related field. Bachelor's degree preferred
• Minimum of three years of experience in a variety of Human Resources functions or as administrative assistant; experience working with a nonprofit organization a plus

SKILLS, KNOWLEDGE AND ABILITIES:

• Must be supportive of the mission of the Daughters of Charity of St. Vincent de Paul, Province of the West (DC) and Ministry Services of the Daughters of Charity (MSDC)
• Must model DC Values in carrying out work activities and responsibilities
• Must be able to respect and maintain confidentiality of sensitive information
• Proven ability to work effectively and diplomatically with a wide variety of individuals and groups
• Ability to develop and work with collaborative partnerships, both internal and external to the organization
• Proven ability to use sound judgment, tact, and discretion in handling sensitive employment issues, and to respect and maintain confidentiality of sensitive information
• Excellent written and oral communication skills; approachable communication style
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Ability to speak/comprehend Spanish a plus
• Detail oriented with an ability to maintain accurate records
• Ability to plan, organize and follow through on projects
• Ability to handle multiple projects simultaneously; flexible

ESSENTIAL DUTIES:

• Prepare job postings
• Coordinate online employment application intake
• Assist with new-employee orientations
• Coordinate personnel file maintenance
• Assist employees and supervisors with basic interpretation of HR policies and procedures
• Maintain confidential personnel files
• Respond to reference checks and verifications of employment status
• Assist the HR Director with HR projects
• Assist with benefits administration
• Schedule requested meetings for the Director of Human Resources
• Maintain organization charts
• Assist with scheduling and planning of staff related events
• Initiate and process expense approval forms as needed
• Provide support to standardize HR procedures and forms
• Other duties as assigned

PHYSICAL DEMANDS AND ENVIRONMENTAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Ability to lift up to 25 pounds without restriction
• Ability to sit for long periods of time
• Ability to work on a computer for long periods of time
• Ability to use standard office equipment such as computers, calculators, copy machines, scanners, postage machines, telephone systems
• Ability to multi-task and prioritize as necessary
• Ability to follow instructions and to ask for clarification as needed
• Ability to lift, bend, stoop and reach for supplies, packages, etc.

About the Employer

The mission of MSDC is to ensure that all subsidiary ministries have the necessary infrastructure in place to provide quality services to those whom they serve, and a positive workplace environment for their employees.