Executive Assistant

Job Description

Executive Assistant
Dominican Friars Foundation
Location: New York, NY

ABOUT THE DOMINICAN FRIARS FOUNDATION

The Dominican Friars Foundation is the 501(c)(3) advancement arm of the Dominican Friars of the Province of Saint Joseph. The Foundation unifies various fundraising efforts that support key apostolates of the Province. With the support of the Dominican Friars Foundation, the 300+ friars of the Province of Saint Joseph work for the glory of God and the salvation of souls by building up the local and universal Church, teaching and preaching to students on university campuses, and engaging the broader culture.

Fr. John Paul Kern, O.P., currently serves as the Vicar Provincial for Advancement for the Dominican Friars Province of Saint Joseph and as the Executive Director of the Dominican Friars Foundation. The team at the Foundation is divided into three departments: Development, Strategy & Operations, and Marketing & Communications.

ABOUT THE POSITION

Serving as a member of the Operations team, the Executive Assistant will provide high-level administrative and logistical support to the Executive Director and senior leadership of the Dominican Friars Foundation.

Responsibilities may include:

- Proactively managing the Executive Director's calendar to prioritize the highest-value tasks and meetings, notifying the ED promptly of any conflicts, cancellations, or rescheduling needs
- Coordinating (drafting, reviewing, and/or editing) and providing the ED with all necessary background information and/or preparatory items for phone calls, presentations, meetings, and travel
- Documenting the ED's interactions with benefactors in our Salesforce NPSP database
- Working closely with the ED to ensure that his email inbox is appropriately managed, drafting replies as directed
- Supporting logistics for weekly leadership meetings as well as semi-annual Board of Directors meetings, including invitations/agendas, reminders, room and video conferencing set-up, and appropriate follow-up
- Coordinating arrangements for a variety of events including staff retreats, staff professional development, team building activities, and luncheons

QUALIFICATIONS

Faithfully Catholic

(The person holding this position will represent the Dominican Friars in public, will bear witness to the Catholic faith, and will occasionally lead others in prayer. Applicants must be practicing Catholics in good standing who assent to and profess the Catholic faith in its entirety as presented in the Catechism of the Catholic Church.)

- Knowledge of and affinity for the Dominican mission and charism
- Personal knowledge of the Dominican Friars or another religious community would be a plus

Strong team player

- Strong interpersonal and communication skills and the ability to develop relationships of trust and respect with Friars, colleagues, and donors
- Good work ethic with a continued willingness to learn and grow
- Personal commitment to building a culture of collaboration and excellence

Strong performer

- High IQ coupled with a high EQ
- Extremely organized and detail oriented
- High degree of professionalism and ability to handle confidential information
- Must be able to anticipate needs and prevent problems before they occur
- Proactively seeks feedback on their performance and uses it to learn and grow
- Past experience with Salesforce NPSP or other CRM system would be a plus; ability to learn and master new software is quickly is required
- Basic graphic design skills or the ability to learn them would be a plus
- Bachelor's degree or equivalent work experience is required

IMPORTANT NOTES

This position is full-time, salaried, with a full benefits package (including health and dental insurance, disability insurance, life insurance, a generous 403(b) retirement plan match, FSA, and commuter benefits), and requires that the candidate live within commuting distance of our offices on the Upper East Side of Manhattan. Due to the nature and responsibilities of this position, the work must be performed in the office; this position is not eligible for remote work on a routine basis.

Our usual office hours are 9:00am to 5:00pm, but the person in this position may be required to work occasional evenings and weekends to meet project deadlines, attend events, and complete position responsibilities.

The salary for an average candidate for this position will likely fall into the $65,000-$80,000 range, but may be flexible for an exceptional and experienced candidate.

Please note that applicants must be authorized to work for any employer in the U.S., as we are unable to sponsor or take over sponsorship of an employment Visa at this time.

To apply, please email a resume and cover letter (including information about what prompted you to apply for this position) to Kelly at kmcnamee@dominicanfriars.org with the words "Executive Assistant" in the subject line. Thank you for considering the Dominican Friars Foundation; we look forward to hearing from you.

About the Employer

The Dominican Friars Foundation is the 501(c)(3) advancement arm of the Dominican Friars of the Province of Saint Joseph. The Foundation unifies various fundraising efforts that support key apostolates of the Province. With the support of the Dominican Friars Foundation, the 300+ friars of the Province of Saint Joseph work for the glory of God and the salvation of souls by building up the local and universal Church, teaching and preaching to students on university campuses, and engaging the broader culture.