Office Administrator and Bookkeeper

Job Description

The Catholic Peoples Foundation is actively looking for a dedicated and detail- oriented Office Administrator/Bookkeeper to join their team and support their operations full-time in
their central office located at 503 W. Historic Highway 66, Gallup, New Mexico.

Responsibilities
-Assist with general office administration and clerical duties.
-Type and format proposals, invoices, and other documents accurately.
-Manage and organize office paperwork and electronic files.
-Handle basic accounting and bookkeeping tasks, including payroll processing.
-Coordinate and assist in marketing activities, such as social media updates or email campaigns.
-Maintain efficient and organized office operations.
-Assist in yearly audits and formulation of yearly budgets.
-Communicate effectively with staff and external partners.
-Coordinate and lead volunteers, board members, staff and contractors in all phases of an event.
-Perform other office-related tasks as required.

Requirements
-A practicing Catholic is preferred.
-Proven experience in office administration or as a secretary.
-Strong proficiency with office software Excel, Word, and Google Workspace.
-Familiarity with basic accounting principles and payroll systems, and accounting software QuickBooks.
-Excellent organizational and multitasking skills.
-Strong written and verbal communication.
-Ability to maintain confidentiality and handle sensitive information.
-A positive attitude and problem-solving mindset.
-Follow best practices for handling cash, checks, and credit cards.
-Valid Driver's License and ability to travel up to 10% of the time.
-Must pass a background check.
-Must complete Virtus Program training in safe environments for children and the vulnerable.
-Experience with event planning and fundraising is a plus.
-Bilingual/Biliterate English/Spanish proficiency is a plus.

Benefits
-Competitive salary
-On the job training
-12 days of personal leave and 8 days of sick leave
-14 paid holidays
-Reimbursable travel expenses
-Friendly and collaborative work environment

Contact Peter Zelasko, Executive Director, at 601-415-6116 or email peter@catholicpeoplesfoundation.com.

About the Employer

The Catholic People's Foundation (CPF) was incorporated in 1997 to raise and administer funds to support the religious, educational, and charitable works of the Catholic Church within the Diocese of Gallup, the poorest in America. CPF funds help provide for the priests who fill the spiritual needs of the 63,000 Catholics in the diocese, the Catholic Schools which educate our children, and the charitable works which reach many more of the people in our diverse rural region.