Development Services and Database Manager

Job Description

Holy Ghost Preparatory School seeks a full-time Development Services & Database Manager to successfully oversee and manage the school's fundraising database system, prospect research program, and fundraising reporting for the Office of Development. Reporting to the Executive Director of Development, the Development Services & Database Manager provides critical support to the Development Team and leads overall functions related to database management. This will include gift-processing, acknowledgement letters, benchmark reporting, analysis and forecasting in response to fundraising needs; while assuring quality, accuracy, and confidentiality of all data. The Development Services & Database Manager will possess a positive attitude, an acute attention to detail, understanding of best practices related to development, and will demonstrate an ability to problem-solve.

Essential Functions:

1. Maintain accuracy and integrity of Raiser's Edge database, including creating new records, updating records, tracking events, and importing data from other school platforms such as Finalsite and Schoology when necessary
2. Perform data queries based on solicitation and event segmentation strategies in Raiser's Edge. Export reports for mailing lists, event RSVP lists, and historical data to support fundraising strategies.
3. Manage gift acknowledgement letters for all donations, and all pledge forms (incl. reminders).
4. Tracking and approving matching gifts, and transmitting funds to the Finance Office for deposit.
5. Reporting - Prepare and oversee the monthly Development Management Report. This will include revenue streams plus data for special events, major annual fund initiatives, and campaign performance.
6. Prospect Research duties for donors and foundations
7. Work collaboratively with all members of the advancement team.
8. Manage Development website pages and giving forms.
9. Export all mail lists for annual fund appeals, events, and campaign mailings
10. Serve as the Development liaison to the Finance Office regarding monthly reconciliation and annual audit.
11. Work with the Executive Director to organize and coordinate fundraising committees, such as the Development Committee of the BOT and campaign fundraising committees.
12. Attend HGP development related events and other Development initiatives.
13. Other office support as needed.
Competencies
• Knowledge of Blackbauds Raisers Edge and Microsoft Office Suite - Finalsite a plus
• Excellent organizational skills and attention to detail and deadlines
• Strong analytical and problem-solving skills
• Ability to act with integrity, professionalism, neutrality, and confidentiality
• Demonstrated ability to work equally well with faculty and staff
• Self-starter and anticipate needs before they arise

Required Qualifications

• A Bachelor's degree
• Minimum of 3 years working with database management
• Positive and enthusiastic approach
• Collaborative partner
• Strong problem-solving skills

Preferred Qualifications
• Familiarity with Catholic Education
• Familiarity with fundraising management systems
• Experience in working in a private 9-12 high school environment

Qualified candidates should email a cover letter with salary range expectations, and their resume to:

Matthew Dwyer, Executive Director of Development
Holy Ghost Preparatory School
Email: development@holyghostprep.org

This opportunity is currently open and offers a mutually agreed upon start date. The compensation and benefits package are competitive and will be commensurate with experience and the local independent school market.

About the Employer

About Holy Ghost Prep
Holy Ghost Preparatory School, founded by members of the Congregation of the Holy Ghost, the Spiritans, is a private Catholic school dedicated to the quality education of college-bound young men.
With Christ at the center, Holy Ghost Preparatory School aspires to form young men morally, intellectually, and spiritually in the Spiritan tradition. This tradition fosters the development of community in "one heart and one mind," the cultivation of each student's unique gifts, academic excellence, and generous service to the poor.