Administrative Assistant for Academics-Student Support Svc

Job Description

IMMEDIATE OPENING:
St. John the Baptist Diocesan High School is seeking a dedicated and service-oriented Administrative Assistant to support the Assistant Principal/Dean of Students with managing a variety of academic, student support, and administrative tasks. The ideal candidate will be proactive, organized, and dedicated to fostering a positive Catholic environment for students, parents, faculty, and staff.
Key Responsibilities:
Provide administrative support to the Assistant Principal and Dean and assist with the management of day-to-day operations.
Serve as the primary point of contact for students, parents, teachers, and administration, handling inquiries and resolving issues in a timely and courteous manner.
Maintain accurate and up-to-date records related to student attendance, academic performance, and disciplinary actions.
Coordinate and support the planning of academic events, meetings, and conferences.
Manage student advisories/homerooms, including assignments, attendance, and general student needs.
Assist with locker assignments, chaperoning events, coordinating school pictures, and overseeing junior ring coordination.
Support transportation coordination, including East End bus transportation and driver education programs.
Facilitate the organization of school clubs, coordinating with moderators to ensure proper scheduling and communication.
Oversee student detention administration, tracking attendance and ensuring appropriate follow-up.
Help maintain the school calendar, scheduling meetings, events, and maintaining deadlines for academic and student-related activities.
Ensure the timely distribution of important academic communications to students and parents.
Manage confidential records and student information in accordance with privacy regulations and Catholic principles of respect for each person's dignity.
Assist with other tasks as assigned by the Assistant Principal/Dean of Students, supporting the overall functioning of the school in alignment with our mission to educate the whole person-mind, body, and spirit.

Professional Competencies:
Proficient in using technology and various office software applications.
Strong written and verbal communication skills, with the ability to compose clear and professional correspondence.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
Effective multitasker with great attention to detail.
Ability to manage time effectively and work independently.
Knowledge and understanding of the developmental needs of adolescents, and a passion for supporting them in their academic, spiritual, and personal growth within a Catholic educational context..
Personal Qualities:
Embodies the values of the Catholic faith, creating a welcoming and supportive environment for students, parents, and staff.
Strong collaborative skills with the ability to work well in a team.
Maintains high levels of confidentiality and professionalism.
Demonstrates strong conflict resolution skills and exercises diplomacy in difficult situations.
Flexible and adaptable to changing needs and environments.
Cultivates positive relationships with students, staff, and the broader school community.
Builds positive, respectful relationships with students, staff, and parents, fostering a sense of belonging and shared mission.
Salary Range: $19-$22 per hour
To Apply:
Please send a cover letter and resume to principalsoffice@sjbdhs.org.

We look forward to finding a dedicated team member to contribute to the success of St. John the Baptist Diocesan High School!
At St. John the Baptist Diocesan High School, we are dedicated to the academic excellence and spiritual formation of our students. We look forward to welcoming a team member who shares our commitment to fostering a Christ-centered environment in all aspects of school life

About the Employer

St. John the Baptist Diocesan High School is a co-educational, comprehensive, college preparatory Catholic High School in West Islip, (Long Island) New York. St. John's offers a variety of courses to maximize each student's potential. Our missions is to develop each student intellectually, spiritually, and emotionally. Academic development and excellence are the main focus at St. John's. St. John's boasts extensive state-of-the-art facilities for academic coursework, as well as athletics.