Parish Accountant

Job Description

Overview:
The Parish Accountant maintains accounting systems that adhere to accounting principles and ensures adequate internal controls for the Parish, Early Education Center (EEC), and Elementary Grade School K-8. Responsible for financial statement preparation, maintaining parishioner tithing records, accounts payable, budgeting, payroll processing including onboarding new employees, and benefits administration. The Accountant must be detail oriented with an understanding and appreciation of the confidential nature of sensitive information held within the Accounting Office.

Responsibilities:

General Ledger Management and Reporting
• Record accounting entries into QuickBooks general ledger accounting system according to generally accepted accounting principles and Archdiocesan chart of accounts & processes.
• Prepare monthly financial statements for Finance Council and department managers and annual report for Archdiocese, ensuring accuracy and timeliness.
• Reconcile bank statements and review the bank statements of parish sponsored accounts.
• Summarize weekly tithing contributions for accounting entry and reporting.

Accounts Payable
• Review invoices and credit card charges for accuracy and proper approval.
• Verify check requests submitted by staff are properly approved.
• Process payments through QuickBooks on a weekly basis, assigning appropriate account numbers.

Payroll and Benefits Administration
• Onboard new employees into the payroll system.
• Administer employee benefits including open enrollment, leave policies, 401K, and short-term & long-term disability claims. Field employee questions in these areas.
• Process biweekly payroll for 120 employees.
• Maintain accurate payroll and personnel records for each employee.
• Reconcile biweekly employee benefit bills with the current benefit elections.
• Review and approve time cards for employees. Make inquiries with supervisors regarding any time discrepancies.

Other
• Maintain good working relationships with employees, parishioners, and community.
• Coordinate annual budget preparation for Parish, School and EEC.
• Manage credit card procedures, Venmo transfers, online giving (We Share), and tithing via ACH.
• Provide support as needed for School and EEC tuition and cafeteria payment collection.
• Serve as liaison to the Archdiocese, banks, insurance companies, and vendors.
• Monitor and safeguard cash collection, counting, and deposit procedures for all activities within the parish.
• Record and reconcile contributions in the parishioner data base.
• Prepare annual tax forms for independent contractors and parishioners.
• Manage correspondence with parishioners concerning company matches, required minimum distributions, stock donations, and other donations.
• Supervise and train part-time Accounting Assistant.

Requirements:
Bachelor's degree in accounting. A working knowledge of QuickBooks or similar accounting system. Proficient in Microsoft Excel. Experience in general ledger accounting, payroll and budgeting.

Must pass background check, commit to Statement of Foundational Principles and Code of Conduct policy, complete Safe Environment training, and maintain on-going compliance.

About the Employer

We are a Catholic family who loves, grows, and lives in faith through Jesus Christ.
https://htlenexa.org/