Events Administrator

Job Description

Position Summary:
The Events Administrator will work to support the functional effectiveness of the AFC events, ministry, and hospitality teams through handling administrative matters for department heads while acting as a point of contact for external parties.

Reports To: National Events Manager
Direct Reports: None
Exempt Status: Exempt
Position Status: Full-Time
Location: Bloomingdale, OH (on-site)
Salary Range: $36,000 - $50,000 depending on experience

Supervisory Responsibilities:
• From time to time the employee will supervise youth and adult volunteers and other department personnel

Major Duties and Functions:
• Event speaker communication, contract processing, and hospitality coordination
• Assist in the creation and organization of event planning files
• Communication with other organizations regarding AFC ministry and outreach (Family Consecration Workshops, Regional Holy Family Fests, other partnerships and collaborations)
• Assist with task, meeting, and event scheduling
• Event and hospitality materials/supplies/services acquisition (furnishings, food, rentals, etc.)
• Periodic attendance at meetings or events and travel around the country and local community is possible
• Perform additional duties as assigned by the Events Leadership team, including special projects to assist in the overall expansion of the AFC's mission of Family Consecration

Required Skills and Abilities:
• Excellent communication skills, written and verbal
• Excellent interpersonal skills with the ability to handle people and issues with confidence, maturity, and integrity
• Excellent organizational skills and attention to detail
• Excellent time management skills with proven ability to meet deadlines
• Growth-minded and willing to consider new ideas
• Strong analytical skills and problem-solving skills
• Strong leadership and project management skills
• Ability to prioritize tasks and to seek collaboration when necessary
• Proficient with Microsoft Office Suite or related software

Education and Experience:
• High School Diploma and 3+ years of experience in an administrative role.

Physical Requirements:
• The employee should be expected to experience prolonged periods of time sitting at a desk and using a computer.
• The employee will be occasionally required to stand and walk for 30 minutes or more.
• The employee may occasionally be required to stand, reach, bend and lift up to 30 lbs.
• Specific vision and hearing abilities required by this job include close vision and distance vision and ability to hear conversations in office and group settings.

About the Employer

The Apostolate for Family Consecration (AFC) supports and challenges Catholic families to grow in holiness, grow in truth, and grow together so that they can become fully alive in Christ. We offer Catholic family vacations, retreats, and resources to lead families to an encounter with Jesus and form them in the truths of our Catholic Faith.