Campus Events and Visit Coordinator

Job Description

Department: Admissions

Reports to: Dean of Student Services

Position Summary:
The Campus Events and Visit Coordinator is responsible for the seamless coordination of both internal campus events and visit experiences geared towards prospective students. This role integrates logistics, hospitality, and mission-driven programming across student life, admissions, and various other departments. Key areas of responsibility include logistical oversight of major campus events and facilitating campus visits for prospective students, and other guests. The Coordinator works collaboratively with staff, faculty, and students to ensure that all campus experiences reflect the College's mission and high caliber of professionalism.

Essential Functions/Primary Job Responsibilities:

Campus Events & Programs
Plan and execute major campus events such as Welcome Week, Orientation, Class Dances, Open Houses, Don Rags, Academic Lecture Series, Major Feast celebrations, and Commencement.

Manage campus space reservations and event logistics for internal and guest use.

Support career services and alumni relations through coordination of guest speakers and recruiters.

Serve as a member of various event and planning committees (i.e. commencement, dances, feasts, lectures).
Admissions & External Engagement
Coordinate all logistics for Admissions campus visit programs including Open Houses, Founders' Scholarship Competition and daily tours.

Lead the PEAK Summer Program, including staff hiring, training, and on-site management.

Organize student-led Phonathons in collaboration with Admissions and Advancement.

Serve as the primary contact for prospective students and families during visit planning.

Qualifications:

Bachelor's degree required.

1+ years of experience in event planning, admissions, student services, or related fields.

Excellent organizational and communication skills.

Hospitality-driven with strong attention to detail and follow-through.

Ability to manage multiple projects and deadlines independently.

Familiarity with the mission and culture of Wyoming Catholic College strongly preferred.

About the Employer

WCC's calling, its charge as a college, is to ennoble its students, to prepare them for the heroism and humility they will need in order to bear witness to the complex nature of the truths they learn.
Wyoming Catholic College's mission is to provide students with a liberal arts education that immerses them in the Catholic Church's spiritual heritage, the Western tradition, and the mountain wilderness. The college's philosophical vision statement aims to develop students' physical, moral, and intellectual virtues, and to acculturate them into Western culture. The college also seeks to help students achieve happiness through liberal education.