Director of Operations

Job Description

Job Description
Regina Luminis Academy, an independent Pre-K through Grade 12, private, Catholic, classical academy located in Berwyn, Pennsylvania, is seeking a full time Director of Operations.

All applicants must be a practicing Roman Catholic, willing to sign an Oath of Fidelity to the Magisterium of the Catholic Church. A passion for serving and supporting children and their families is necessary to be successful in this role.

We seek a well-organized, self-motivated, dynamic, and disciplined individual who can manage and direct the business operations of the Academy. The nature of this position requires collaboration with the Head of School, Associate Deans, the Board of Directors, and other staff members. Reporting to the Head of School, the Director of Operations is responsible for the supervision and management of financial and accounting practices, human resources functions, office operational functions, administrative functions, donor communications, and related processes and systems. He/she will directly supervise the staff members who work in these areas. The ideal applicant will possess excellent organizational and communication skills, think critically and creatively with attention to detail, and have a high standard of integrity.

Responsibilities:
• Review and improve office finance and accounting practices and assist with the preparation and implementation of the annual budget.
• Implement and maintain employment documentation including contracts, employee handbook, and family and student enrollment documentation including the Student Handbook
• Manage staffing processes, including hiring, onboarding, and facilitating ongoing professional development.
• Ensure job descriptions and personnel files are up to date and comply with local, state, and federal regulations.
• Oversee, manage, and maintain office organization and upkeep, including physical and digital filing systems.
• Administer healthcare benefit and ensure plans are selected or renewed during periods of open enrollment and update individual employee insurance plans as needed.
• Develop, implement, review, and revise policies and procedures related to member and donor services in coordination with the Director of Development. Ensure the donor database reflects updated and accurate information. (supervisory only)
• Offer project-related support to the Head of School and other team members as needed.

Qualifications:
• At least 5 years of experience in organizational administration, non-profit work, human resources, or a related field.
• Knowledge of financial, accounting, and human resources best practices in a non-profit organization
• Demonstrated experience managing teams, ability to supervise, train, and direct staff.
• Excellent interpersonal, oral, and written communication skills.
• Strong organizational skills and ability to prioritize and direct multiple simultaneous projects.
• Ability to meet close deadlines with a positive and professional attitude.
• Ability to work successfully as both a member of a team and independently with varying levels of direction.
• Knowledge and proficiency with Microsoft Office Suite (Word, Excel - required; PowerPoint, Publisher - is a plus)
• Demonstrated experience working with CRM, accounting, and communication programs (e.g. QuickBooks, , etc.)

To apply, please send your resume to info@ReginaLuminisAcademy.org with the subject line "Operations Manager Application." Please include a cover letter indicating your interest in this position and references.

See: www.ReginaLuminisAcademy.org

About the Employer

We are a private, independent school, Pre-K - 12, founded to assist parents in the education and formation of their children by providing a classical liberal arts education in the tradition of the Roman Catholic Church and faithful to the Magisterium. We promote and nurture the spiritual, intellectual, and physical growth and talents of its students through the time-tested classical liberal arts course of study. The Catholic faculty integrates the Magisterial teaching and Tradition of the Catholic Church throughout the curriculum. In partnership with their families, students are taught to be effective Catholic citizens and leaders. They are taught to know, love and serve God and neighbor, aware of their ultimate purpose in life-eternal happiness with God in Heaven.